Best Fax App: How to choose The Right One?

Discover Convenient Online Faxing Apps to Fit Your Modern Workflow.

Simplify Your Faxing

Faxing for your business could mean a lot of time spent printing, scanning and waiting. Modern online faxing simplifies the whole process and allows you to fax while on the go and without a fax machine.

There are many fax apps available for iPhone and Android users, so how do you know which is the best fax app for your needs? Every app offers different features and advantages, so it’s essential to know which features you need for the best results.

Fax Apps are Faster and more Secure

You can send and receive faxes in minutes with your online faxing app. You can boost productivity for your business with the right mobile faxing features.

No More Bulky Equipment

Business doesn’t stop when you leave the office. Whether you’re running errands, tending to personal matters, or traveling for work, a fax app is a fax machine in your palm that will allow you to send and receive faxes from your phone in a timely manner.

Simply send digital documents in their original formats or take a picture with your device to send a paper document as a fax. No need for a bulky scanner, printer or fax machine!

Send & Receive Faxes Anywhere

The best fax apps allow you to send and receive a fax from your computer or mobile device.

Get our Guide: How to Send Faxes Online

Connect to the Cloud

The ability to store documents in the cloud is convenient and ensures that your most important documents are organized and secure.

The best fax apps available will let you access and attach documents to your fax directly from the cloud, even if you have never saved them to your mobile device.

Increased Collaboration

Fax apps also allow you to collaborate with others in real-time via seamless note-taking capabilities. Make annotations to a fax or include your printed name easily with the app.

Quickly eSign Documents

Business is often time-sensitive. Documents requiring signatures or information may not be able to wait. You don’t want to miss out on a deal because you can’t access a fax machine. Mobile fax apps allow you to sign and return documents easily from any connected device. You can even take a photo of a signed document to send as a “scanned” fax on your mobile fax app.

Save on Faxing Equipment

Use mobile and web-based faxing platforms to save a significant amount of money on supplies. Fax machines are expensive, and the cost of paper and toner adds up pretty quickly as unnecessary business expenses. Plus, the monthly cost for a dedicated fax line and maintenance expenses will also increase operating costs.

Reduce Waste

The amount of paper and toner used to send regular faxes wastes materials and is bad for the environment. With greener faxing app solutions, you can send, receive, sign and edit documents without ever printing them out.

Features You Need in Your Business Fax App

Narrow down your faxing apps by looking for these key features.

With all of the options available on the market, it can be difficult to determine which is the best fax app. But not all apps are the same. You don’t want to choose an app and regret it later when you experience a lack of capabilities.

Consider these useful faxing features you will want in your app:

• eSign capabilities: To send a signed fax digitally, you should be able to sign and return it without ever leaving the platform or printing out documents. You can close deals faster and increase your responsiveness by saving time in your faxing process.
• Free online storage: A crucial feature for any faxing app is free online storage, which provides a secure place for automatically storing documents and files. To access a document, you should be able to quickly search your archives and attach it to a new fax.
• Security: You shouldn’t have to worry about sensitive information possibly ending up in the wrong hands. You need encrypted transfer of your information and files. All stored documents should be kept in a secure place as well, accessible only by authorized users.
• Toll-free fax number: A toll-free fax number to supports your international presence and expand your reach beyond your local service area. 
• Local fax numbers: Appeal to your local customers with a local fax number. A great faxing platform should also allow you to keep your existing fax number to reduce the hassle of changeover.
• Multi-platform functionality: Use a fax app that is designed for Android and iPhone. The ability to connect from multiple device types makes the app more flexible and accessible for convenient faxing.
• Cloud storage compatibility: You will want to access documents from popular cloud platforms.
• Notes: The ability to add comments to your faxes is crucial for collaboration and communication. Your faxing app should make it easy to add notes directly to the fax.
• Access contacts: Your faxing app can make the process faster and simpler by offering quick access your contacts list. Conveniently attach recipients without having to memorize their fax numbers.
• Saved Signature: You will want to be able to create and save your signature for faster document processing.
• International Reach: Your faxing app should be available in other countries if your business is international or plans to do business outside of the U.S. at any point.

Also Read: Best Free Fax Apps for iPhone

Best Fax App: eFax^®

While many fax apps include several or even most of the features listed above, they typically don’t offer all of them. eFax^® offers all of the these.

eFax^® customer reviews agree: it’s the best.

You gain access to the features you need, and will have the support of our award-winning customer service team. We are here to help you succeed!

Features of the eFax^® App

The eFax^® mobile app is a robust platform to help businesses improve productivity, reduce costs, save time, and boost efficiency.As one of the best fax apps for Android and iOS, it ensures seamless integration with your device. These features include the ability to:

• Sign documents directly from a mobile device
• Take photos to send a document as a fax
• Send files from a variety of cloud storage platforms
• Add notes and make edits
• Search contacts
• Print faxes as needed
• Tag and organize faxes
• Use on iOS and Android
• Backup documents automatically with free online storage
• Access to award-winning live support
• Approve multiple users
• Send large faxes (up to 3GB)
• Easily integrate with other programs and platforms
• Get local and toll-free fax numbers

…and more!

Our affordable faxing plans empower you to do more. Gain an edge on the competition by using eFax^® to work more effectively from anywhere at any time.

Also Read: Best Free Android Fax Apps

How to Choose the Best Online Fax Service for Small Businesses

Now that you know how online fax services work, their importance and some must-have features, the question is, how to choose the best small business fax? Here are a few key considerations.

Determine Your Monthly Requirements

Make a rough estimate of the number of faxes you will send and receive in a given month. The majority of online faxing programs offer a limited number of pages for free, after which more pages must be purchased and paid for. 

Read the internet fax plans carefully and then make your selection based on which one is the most cost-effective while matching your monthly fax requirements.

Make a Note of Any Special Requirements

Most internet faxing services have the same nature and basic functions. Still, there are certain online fax features and options that are either exclusive to one provider or available only to a select handful.  For example, sending faxes online to human-operated telefax machines or faxes to numbers needing dialing extensions leaves you with very few options to choose from. So, develop a list of the fax services your small business needs and then select a provider that can check a majority of your boxes.

Understand Geographical Restrictions

Consider where you do business. You might want a local fax number in you’re a local service business or an international fax number if you do business overseas. You can also choose fax numbers in hundreds of countries to establish a more local presence.

The Availability of a Strong Search Functionality

The best online fax services are designed to cut down on the number of printed faxes in order to save money and become more efficient. So, make sure that the provider you choose offers strong search functionality as part of their small business fax service.

Fax from Your Phone with Minimal Setup Time With eFax^®

The eFax^® mobile app is simple to use. Follow these steps to get started:

1. Sign up & log in: Sign up online to get your eFax^® account in minutes. After activating your account, you can begin sending and receiving faxes.
2. Download the app: Once you have an account, download the free eFax^® app from the eFax^® iPhone App or Google Play Store.
3. Attach and send documents: Sending a fax with eFax^® is simple. Just enter a recipient or choose one from your contact list. In the body of the message, write any text you want to appear on the cover letter for your fax. Then, attach documents from the cloud or your device to make up the body of the fax.
4. View your faxes: You will be able to see your received faxes in the app inbox. Click on any fax in order to view, sign, add notes or forward.

Also Read: Best Free Online Fax Services

Get Started with Mobile Faxing Using eFax

Once you’ve decided on the best faxing app, it’s time to get started. Switching over to modern faxing may feel like a big step, but it’s going to save you time and money. Mobile fax apps can have a significant positive impact on any business. You’ll be able to respond to customers and partners faster with secure document transfer. Plus, you’ll feel good about reducing waste in your office through paperless communication. Try eFax out on eFax iPhone App or Android right now!