How to Fax from iPhone Using Notes: Step-by-Step Guide

The traditional analog fax machine is obsolete nowadays. First, it was replaced by computer fax lines, and then finally, by digital fax services that use apps on internet-connected devices to send and receive faxes. The modern way of faxing is cheaper, more efficient, more convenient and more reliable — not to mention more environmentally friendly than the faxes of old. 

Just as fax machines have evolved, so has the way we use the internet. Now, our smartphone is the most commonly used portal to the internet. Faxing has moved to cell phones, too, and in this article, we’ll explore the convenience of using the iPhone’s Notes app for faxing.

Requirements for Sending Fax From Notes App in iPhone

In the old days, you’d need a dedicated landline, a clunky machine, fax paper, toner and a lot of time to send a fax. Sending a fax from your iPhone using Notes takes a lot less resource. Here’s all you need to send a fax from your iPhone:

• The Notes app
• A reliable internet connection
• An online fax service account or third-party iOS fax apps from the App Store

How To Send a Fax From iPhone Note?

The Notes app is a great tool for saving documents that you can then fax using a digital fax solution like eFax. 

You simply open or compose your document in the Notes app and then scan it to create a Notes app file. Notes lets you edit your scanned document and choose things like the color, including back and white or grayscale and even choose the format. 

When you’ve finished adjusting and editing your document, you can hit “Done” and save your Note. At that point, it’s just like any other fax-ready document on your phone, and you can send it using an online fax app for your iPhone.

5 Easy Steps To Send a Fax From iPhone’s Notes App?

If you have an eFax digital fax account, you can easily send a fax from the iPhone’s Notes App.   

First, make sure you’ve downloaded the eFax app from the iOS App Store, from there:

1. Open your document in the Notes app

Within Notes, press and hold the screen, then select “Scan Document” to start the process. 

2. Save your document in the photo gallery

Select the document you want to scan and take its photos. This will save it in the gallery. 

3. Open eFax

Open your eFax app and select “Compose a Fax”. 

4. Write your fax

Select your saved Note document to attach it as a fax. Then, add a cover page. You can even sign documents within the app. 

5. Send your fax

Send your app right from the eFax app. Your sent documents will be saved in your eFax portal to review afterward so you know your documents were sent and even when they were received on the other end. 

3 Best Practices for Using Notes App To Send Faxes

There are some key tips that make sending faxes using the iPhone Notes app more convenient and effective. Here are three best practices: 

1. Label your saved documents clearly so you can track them afterward.
2. Use a cover page that clearly identifies your intended recipient and the number of pages you’re sending so that the person who gets your fax knows they have it all. 
3. Only send faxes to trusted numbers, and make sure any sensitive or private data is secured. 

eFax: The Simple & Efficient Way to Fax from Your iPhone

The eFax online fax system is the most reliable and efficient way to send faxes from your iPhone. We’ve developed eFax over decades to suit a wide range of industries and use cases. Benefits of eFax’s digital fax solution include:

Reliable cloud storage: eFax stores the faxes you send and receive in your secure, cloud-based storage platform.

Enhanced document management: Users can retrieve, search and organize faxes via your eFax digital fax portal. You can even tag them to make them easier to find and retrieve afterward.

HIPAA compliance: eFax is fully compliant with the Health Insurance Portability and Accountability Act, which protects sensitive medical information transmitted online. In fact, eFax is compliant with a wide range of privacy and data management regulations for industries like law, medicine, accounting, finance and more.

Integration into existing workflows: It doesn’t matter which smartphone apps or desktop systems you use — eFax makes it easy to send and receive faxes without using different devices or swapping back and forth between systems.