eFax Blog

5 Benefits of Online Fax Services for Healthcare

Compare All PlansStart Faxing Now
healthcare-scaled

Faxing is a method of sending documents using end-to-end encryption to protect the information from being intercepted. This is important for several industries in which data protection is essential, making it a must-have for healthcare. Online fax services bring this means of communication into the digital age and make it accessible for the healthcare industry and all types of businesses.

The Importance of Online Faxing in the Healthcare Industry

The healthcare industry holds a massive amount of personal, medical, and financial data about its patients. This information must be shared between many healthcare professionals while being kept confidential at all times. This makes a secure fax service the perfect solution for transmitting sensitive documents quickly and safely.

This article will demonstrate the benefits of online faxing services for several different areas of the healthcare industry.

Benefits and Advantages of Online Fax Services for Healthcare Providers

Here are the top five ways that online fax services benefit healthcare providers.

1. Secure and HIPAA-Compliant Document Transmission

Data protection is important in all industries but perhaps none more so than in the healthcare industry. Failure to take adequate security measures that comply with the Health Insurance Portability and Accountability Act (HIPAA) of 1996 can result in large fines. One way to ensure that you follow the necessary security rules to protect health information is by using a compliant fax solution.

Online fax services encrypt data during transit, protecting sensitive personal health information against unauthorized access. They also provide audit trails, which are detailed logs of transmissions. This record of both incoming and outgoing faxes helps with compliance audits and ensures that the patient’s private information has not been accessed without authorization. This is a feature that you are not guaranteed when emailing documents.

2. Streamlined Patient Information Management and Accessibility

The best online fax services facilitate easy integration with other software systems. Universal access to electronic health records from a computer or mobile phone is crucial for the health industry. For example, patients’ records can be updated and accessed instantly by sending a fax from a computer in the hospital. Then a pharmacist can quickly check the system to ensure there are no risks of drug interactions or mistakes. This kind of interoperability in the healthcare ecosystem streamlines the process of patient information management, improving the quality of care.

Having all faxed records automatically combined in a central resource not only makes them accessible by healthcare professionals in different locations, but it also means they are organized more efficiently. Incoming faxes can be automatically labeled and saved with a timestamp. The system’s automation removes the risk of human error and makes records easily retrieved through a built-in search function.

3. Improved Communication and Collaboration Among Healthcare Teams

It is important that multiple healthcare professionals can access, edit, and annotate documents for the same patient in real time while remaining compliant with HIPAA confidentiality standards

Your family doctor may need to send your medical records to a specialist for a consultation. They can send an encrypted fax via email that will arrive instantly. The consultant can then review the document and add a digital signature to confirm approval of a course of treatment.

Busy doctors no longer have to run around the hospital and go to a physical fax machine to pick up an incoming document. They can review the document on their computer or mobile device, edit if necessary, and send an outgoing reply, all while maintaining security standards.

4. Enhanced Efficiency and Workflow in Healthcare Operations

When you send a fax online, it reliably arrives immediately. This is hugely important in the healthcare industry when time is of the essence. A doctor working with a patient may be waiting on urgent lab results. When you use fax services online, you receive a notification as soon as the incoming fax is delivered. This ensures that no time is wasted in analyzing the lab results and making a diagnosis. 

Sometimes you need to know that your outgoing faxes have been instantly received too. When checking with a patient’s health insurance provider, you may need to send sensitive information such as Social Security numbers to verify a patient’s identity. This is a perfect case for online faxes. The information will be kept safe and transmitted urgently for the insurance company to review.

5. Cost Savings and Reduction in Paper Usage

Using fax services online eliminates the need for traditional fax machines and paper. You have the initial cost saving from not purchasing the physical fax machine and a dedicated landline number, but the benefits don’t stop there. 

Your ongoing costs are also significantly reduced as you don’t need to keep paying for paper, toner, and machine maintenance. Not using paper also makes your organization more environmentally friendly and saves office space by storing all of your files digitally. This additional space can be invaluable in crowded hospitals. Freeing up room for patient waiting areas, more beds, and more open spaces allows for a less stress-filled environment.

Healthcare workers often work long shifts and late hours. Their focus should be on doing the best job for their patients. Using an online fax service means they no longer have to spend administrative time scanning and printing documents and manually organizing them into a database. This can all be done automatically, saving initial labor costs and reducing the time spent on remedying human errors.

Streamline Your Healthcare Processes With the Right Online Fax Provider

If you are ready to ensure that you are HIPAA compliant every time you send a sensitive document, contact the global leader of online fax services to see how we can help your healthcare business. At eFax, we work with millions of customers, from small businesses to Fortune 500 companies, so we have the right solution for you.

Send and receive faxes in minutes.

Related Articles

Business,Cybersecurity,Threats,-,Backdoor,Attack,For,Code,Models,,Hacking,
Customers & Business

How to Safeguard Your Online Fax System from Cybersecurity Threats

Hand,Touching,Secure,Access,Service,Edge,Icon,On,Smartphone,Virtual
Customers & Business

How to Migrate Your Legacy Fax System to the Cloud

Customers & Business

Fax Quality: Common Failures, Hidden Costs, and Quick Fixes

Ip,Telephony,Cloud,Pbx,Concept,,Telephone,Device,With,Illustration,Icon
Customers & Business

20+ Fax Facts That Will Change How You Think About Faxing in 2025

Customers & Business

Fax Workflow Automation in the Modern Digital Workplace

Customers & Business

Is VoIP Fax Secure? How to Protect Your Business Communications

Voip,Ip,Telephony,Cloud,Pbx,Concept.,Voip,Services,And,Networking
Customers & Business

POTS vs VoIP: Which One Will Dominate the Future of Business Communication?

Concept,Of,Printing,Machine,Office,Paperwork.,Businessman,Using,Virtual,Touchscreen
Customers & Business

What is Electronic Fax? A Comprehensive Guide for Modern Businesses

Young,Man,Watching,Stock,Market,On,Laptop
Customers & Business

Analog vs. Digital Fax: Why You Should Upgrade to a Modern Fax Solution

Customers & Business

How to Resend a Fax

Customers & Business

How to Securely Fax Insurance Documents Online

Sunnyvale,,Ca,,Usa,-,May,4,,2022:,Website,Homepage,Of
Customers & Business

How to Fax Individual IRS Tax Forms

Various,Blank,Usa,Tax,Forms,Close,Up
Customers & Business

How to Fax IRS Authorization & Representation Forms

Tax,Day,Concept.,Hand,Holding,Of,Form,1040.,U.s.,Individual
Customers & Business

How To Fax Business IRS Tax Forms

Conceptual,Business,Illustration,With,The,Words,Junk,Fax
Customers & Business

Fax Advertising Laws: What Every Business Should Know to Stay Compliant

Young,Black,Female,Hands,Typing,On,Pc,Keyboard.,African,Business
Customers & Business

Faxing in a Remote Work Environment: The Ultimate Guide

Streamlining,Operations,Effective,Ways,To,Cut,Costs,And,Boost,Efficiency
Customers & Business

How Online Faxing Can Reduce Costs and Simplify Business Workflows

In,Big,Diverse,Corporate,Office:,Portrait,Of,Beautiful,Asian,Manager
Customers & Business

How Can Online Fax Services Streamline Business Communications?

Woman,Working,Transmitter,Fax,Document,Is,Office,Equipment
Customers & Business

Fax Forwarding: What it is and How it Works

Aug,13th,2024,:,A,Woman,Holding,And,Using,Iphone
Customers & Business

How to Send a Fax from Your iPhone Without an App

Customers & Business

Digital Signatures: What Are They and How Do They Work?

Businesswoman,Hand,Working,With,Laptop,Computer,,Tablet,And,Smart,Phone
Customers & Business

What is Digital Fax?

Business,Hand,Working,In,Stock,Market,With,Fax,Icons,Coming
Customers & Business

What is Internet Fax?

Customers & Business

What is Mobile Fax?

Customers & Business

Can You Email to a Fax Machine? A Step-By-Step eFax Guide 

Customers & Business

How to Get a Fax Number: A Complete Guide

Customers & Business

How to Fax from a Scanner: A Step-by-Step Guide

Customers & Business

Beyond Physical Fax Machines: Modern Alternatives for Legal Document Transmission

Customers & Business

The Complete Guide to Fax Marketing

Customers & Business

What is an Enterprise Fax Solution?

African,Lawyer,,Woman,And,Writing,With,Tablet,,Thinking,Or,Decision
Customers & Business

Law Firm Compliance: Navigating Common Issues and Best Practices

Customers & Business

How To Fax a Prescription to a Pharmacy or Hospital

Digital,Law.,Ai,Law.,The,Concept,Of,Digital,Law,And
Customers & Business

The Complete Guide to Law Firm Data Security

Customers & Business

Fax Server: What Is It and How Does It Work?

businessman faxing check
Customers & Business

Can You Fax a Check? What You Need to Know

fax modem
Customers & Business

Fax Modems: What They Are and How to Choose One?

Electronic Signatures
Customers & Business

What Are Electronic Signatures: Key Benefits and Legalities

Plain Old Telephone Service
Customers & Business

POTS: The End of An Era and Start of New Beginnings

Dropbox HIPAA Compliant for Your Medical Practice
Customers & Business

Is Dropbox HIPAA Compliant for Your Medical Practice?

Scan To Fax
Customers & Business

Scan To Fax: How to Scan and Fax Using Mobile Phone

How to Fax from iPhone
Customers & Business

How to Fax from iPhone Using Notes: Step-by-Step Guide

Cloud-Fax-on-Tablet
Customers & Business

What Is Cloud Faxing?

VOIP Fax
Customers & Business

Fax over IP (FoIP): The Ultimate Guide For Businesses

What-Is-a-Fax-Number
Customers & Business

What is a Fax Number: Meaning and Importance Explained

An image of a phone faxing securely.
Customers & Business

Is Online Fax Secure in 2025? All You Need to Know

fax-medical-records
Customers & Business

How to Fax Medical Records: Tips for HIPAA Compliance

tech-handshake
Customers & Business

Integrated Fax: A Comprehensive Guide Into Fax Integrations

encryption-scaled-blog
Customers & Business

Are Faxes Encrypted?

fax-api
Customers & Business

Boost Productivity with the eFax API

efax vs fax
Customers & Business

The Difference Between eFax and Fax: Why Take Fax Online?

how-long-does-a-fax-take
Customers & Business

How Long Does A Fax Take To Send?

Fax Machine Copier Printer
Customers & Business

Fax Near Me: How to Find Faxing Services Near Me?

what is a fax
Customers & Business

What is a Fax?

An image of a MacBook and iPhone, both of which can be used to send faxes.
Customers & Business

What is a Fax Machine and How Does It Work?

print-to-fax-button
Customers & Business

What is Print to Fax?

Cloud Based Faxing
Customers & Business

Top 5 Reasons Why Faxing is Important to Business

fax school
Customers & Business

Schools & Faxing – 3 Things You Need to Know About Internet Faxing

work from home office
Customers & Business

Financial Services Firms: Reap the Benefits of Cloud Fax During the Pandemic and Beyond

hp multifunction printer
Customers & Business

eFax Corporate’s Secure Cloud Fax Solution Ignites the Workpath Line of Hewlett Packard Multifunction Printers

verizon one talk
Customers & Business

eFax Corporate Now Available to Millions of Verizon Business Customers Across North America

AWS Marketplace
Customers & Business

eFax Corporate Brings Cloud Fax Technology to AWS Customers Worldwide

data privacy laws
Customers & Business

5 Ways Your Faxing Might Not Comply with Privacy Laws (and What to Do About it)

Is Fax Secure
Customers & Business

5 Reasons Why eFax Corporate is a Game Changer Across All Industries: It’s Secure!

accounting
Customers & Business

5 Benefits of Online Fax Services for Accounting

online-fax-education
Customers & Business

5 Benefits of Online Fax Services For Educational Institutions

manufacturing
Customers & Business

5 Benefits of Online Fax Services for Manufacturing and Construction

transportation
Customers & Business

5 Benefits of Online Fax Services for Transportation Businesses

Fax-Tracking
Customers & Business

Fax Tracking: How To Know Where Your Fax Is

businesses use fax
Customers & Business

Are Faxes Still Used? Understanding the Modern Day Uses

fax tax forms
Customers & Business

IRS Fax Numbers To Fax Your Tax Forms

International Digital Faxing
Customers & Business

Online Fax Number Examples: International & Local Formats

Fax Machine
Customers & Business

Fax Machine Prices: Factors, Features, and Cost Considerations

best small business fax service
Customers & Business

Choose the Best Online Fax Services for Small Business

Fax Machine Alternative
Customers & Business

Fax Machine Alternatives: Why Online Faxing is More Reliable?

Find the Best Fax App
Customers & Business

Best Fax App: How to choose The Right One?

Online Signature
Customers & Business

Are Electronic Signatures Legal? Your Guide to E-Signature Validity

why-do-doctors-still-use-fax-scaled
Customers & Business

Why Do Doctors Still Use Fax?

cloud-based-fax-scaled
Customers & Business

6 Benefits of Cloud Based Fax Services

insurance-scaled
Customers & Business

5 Benefits of Online Fax Services for Insurance Companies

can-faxes-be-intercepted-scaled
Customers & Business

Can a Fax Be Intercepted?

back2future
Customers & Business

7 Best Fax Moments in Film and TV

secure-file-sharing-blog
Customers & Business

The Best Way to Share Documents Online

j2-global-blog-post
Customers & Business

Consensus Spin-Off Cloud Fax and Electronic Signature Products as New Public Companies

previous arrow icon
next arrow icon