Register now for our sponsored McKnights webinar: Optimizing Hospital-to-Home Care Delivery

eFax Blog

How To Fax Multiple Pages At Once Effortlessly?

How To Fax Multiple Pages

The world may have moved on from bulky and outdated fax machines, but faxing remains one of the most reliable ways to send and receive documents. Thanks to secure online faxing services, it’s never been easier to transmit as many documents as you want from virtually anywhere — with nothing but an internet connection. 

Faxing multiple pages at once may take a few additional steps, but it doesn’t have to be complicated. We’ll break it down so that you can quickly learn how to fax documents with multiple pages.


How To Prepare Multiple Pages for Fax Transmission?

It’s important to stay on top of digital communication etiquette, even when using an online faxing provider. Following faxing best practices will help preserve document quality and ensure smooth fax transmission of multiple pages.

Start by preparing your documents. Before sending your multi-page fax, you’ll need to double-check your documents for any marks that may make them hard to read and make sure everything is in the correct order.

1. Organize and Arrange Documents for Sequential Faxing

Just like you might arrange physical papers in order before feeding them into the fax machine, you also need to organize your digital files before sending them to the recipient.

When combining multiple pages or documents into one fax, you’ll need to review them to check that they’re in the right order. Most faxing companies will send faxes in the order they were uploaded.

2. Ensure Document Clarity and Legibility

If scanning a physical paper, ensure the original is clean, legible, and free of smudges or creases that might obscure the writing. Once documents are digitized, make sure the quality is crisp. All document details should be formatted so that they’re easy to read from beginning to end. 

To catch any issues before you start, try sending a test fax to your own fax number. Then make any adjustments as needed. 

3. Compress File Sizes for Efficient Transmission

Unlike physical fax machines, online faxing services are better at handling larger files. That means you’re not limited to sending a single document in the same fax. However, each service has different requirements. Always follow the file size guidelines before sending a fax, and remember that larger files can take much longer than smaller ones. 

You can always compress your document if you hit the file size limit. Just keep in mind that a compressed file won’t be the same quality, so you should only send a compressed document if you really need it to load quickly. And always keep the original on hand in case you need it later. 


How to Fax Multiple Pages at Once Using a Fax Machine?

Transmitting multiple pages at once can be done easily with a traditional fax machine or an online fax service provider. Follow these seven steps to send more than one page using a fax machine.

Step 1: Power on your fax machine and ensure it is connected to an active phone line.

Step 2: Gather all the pages you wish to fax. Place the cover page on top, followed by the remaining pages in the desired order. Avoid using staples, bindings, or paper clips.

Step 3: Use the fax machine’s keypad or touch screen to enter the recipient’s fax number. Include the prefix “1” if faxing is long distance.

Step 4: Open the Automatic Document Feeder (ADF) tray on your fax machine. Place the pages with the printed side facing up and align them properly to prevent jams or misfeeds. If your fax machine has an ADF, you will need to feed the documents manually one by one.

Step 5: Press the “Send” or “Fax” button to start the transmission. The button may be labeled differently depending on the fax machine model, such as “Start’ or “Go”. 

Step 6: Wait for the fax machine to print a confirmation receipt. Some newer models with touchscreens also display a confirmation message indicating successful fax delivery.

Step 7: Once the transmission is complete, remove your documents from the document feeder tray and disconnect the phone line.

The process may vary slightly depending on the model and brand of your fax machine. For specific instructions, refer to the user manual provided with your device.


How To Fax Multiple Pages via Online Fax Services?

If you want a quick and affordable way to fax multiple pages, step away from the fax machine and use online faxing. The best online fax services have a feature allowing you to send multiple pages at the same time. And it’s a very simple process as long as you follow all the instructions.

Here’s a step-by-step guide on how to fax multiple pages via an affordable faxing service like eFax. 

1. Upload and Attach Multiple Page Documents

eFax allows for easy, convenient faxing, whether you’re using your desktop or the mobile app. Start by signing into your account and clicking “Send Fax.” Then follow all the instructions to set up your fax — entering the recipient’s name, location, and fax number and attaching a cover page if needed. 

Then, click “Browse” to select the documents you want to attach. Attach documents one at a time, or press and hold the CTRL key to select multiple documents. eFax has a 3GB capacity for files, making it easy to send larger files and zipped files. These file-sharing services allow you to fax multiple documents through a secure download link to up to 20 recipients at once. 

2. Configure Page Order and Orientation

Next, it’s time to arrange your documents to make sure they’re received as intended. eFax’s dashboard will place your documents in order of upload, but now is your chance to rearrange the order if needed. Double-check that each document or page is in its proper place. 

When doing your final check, don’t forget to check page orientation. Make sure each image or document faces the right way (landscape or portrait) before you send it. 

3. Verify Transmission and Confirmation Receipts

Once the fax is sent, it can take about a minute per page to arrive. It can take even longer — about five minutes — for documents with graphics. The transmission speed can also depend on the network strength of both the sender and the recipient. If the receiver’s fax is busy, eFax will automatically make a few more attempts to reach your recipient. 

After the fax is transmitted successfully (or fails to send), you’ll get an automatic confirmation message sent to your email address. To check on the status of each fax attempt, you can also view your activity within your online fax account. 


4 Best Practices for Faxing Multi-Page Documents

Now that you’re familiar with the steps for faxing multiple documents at once, let’s explore four best practices to enable a smooth and professional faxing experience. 

1. Add a Fax Cover Sheet

A fax cover sheet contains essential information, including the total number of pages being sent. Including it before the actual documents helps verify that all pages have been transmitted successfully. 

2. Organize All Pages of the Fax

Place the fax cover sheet at the top of the stack, followed by the other pages in the desired order. Arrange the pages neatly to ensure the recipient receives them in the correct sequence. Avoid using staples, bindings, or paper clips, as they can interfere with the faxing process. 

3. Check for Accuracy & Clarity 

Ensure all pages are accurate and clear before sending the fax, especially when dealing with multiple documents. Verify that the information is correct and that all pages are legible. Avoid faxing pages that are too dark or contain decorative fonts, as these can be difficult to read. 

4. Use Online Fax Service

Traditional fax machines can be cumbersome, while an online fax service offers a convenient alternative. It is simple and efficient, allowing you to send multi-page documents from your mobile phone, desktop, or laptop.


Why Choose Online Fax for Sending Multiple Pages?

When faxing multi-page documents, online faxing stands out as an optimal solution for several reasons. Here are some key advantages of online faxing: 

1. Enhancing Cost Efficiency with Online Faxing

Online faxing is cost-efficient because it does not charge per page. Additionally, various plans are available, allowing you to choose one that best suits your needs and budget. 

2. Convenient Faxing from Anywhere in the World

Online faxing offers the convenience of sending and receiving faxes anytime and anywhere, whether you’re using a mobile phone, laptop, or desktop. The flexibility makes it easy to manage your faxing needs on the go.  

3. Embracing Paper Savings for Sustainability

Online faxing eliminates the need to print documents before faxing. You can send and receive digital documents, sign them electronically, and fax them securely, while saving paper and ink.  

Furthermore, online fax services often include features that allow you to track the status of your fax and monitor it through an app or software, providing added convenience and control.


How eFax Can Help You Fax Multiple Pages at Once?

When you’re running a business, you don’t have time to send one document at a time with traditional faxing methods. Faxing multiple pages simultaneously — without delay — can help you deliver important information quickly, efficiently, and safely.

That’s where affordable online faxing services can help. With no need to print or sort your physical documents, faxing multi-page documents online has never been easier. 

Need to send large files? With eFax’s large file-sharing feature, multi-page documents are no problem. You can send up to 3GB of files to up to 20 people at once. Learn more about how eFax can streamline the fax process, or try it out today.


FAQs Related to How to Fax Multiple Pages

You can fax multiple pages at once, but there may be limitations depending on the method you use. Traditional fax machines typically have a maximum limit of around 50 pages per transmission. It is recommended to start with batches of 15 pages to ensure smooth transmission. Online fax apps generally do not have page restrictions, allowing you to fax as many pages as needed.

To send multiple pages through a traditional fax machine, turn on the machine, feed the documents into the feeder, and enter the recipient’s fax number. For online faxing, log into your chosen service, select the option to send a multi-page fax, and follow the prompts to upload and send your documents.

Yes, adding a cover sheet is important when faxing multiple pages. The cover sheet includes crucial details such as number of pages, sender information, and the purpose of the fax. It also helps ensure the fax is directed to the correct recipient and adds a layer of security. 

Organize all the documents you need to fax in the desired order, placing the cover sheet on top. Ensure the information is clear and accurate, and compress the file if necessary. Double-check for any errors or unclear before faxing.

Yes, you can fax multiple pages from your smartphone or tablet using an online fax app. Apps like eFax allow you to send multi-page documents directly from your device, making the process convenient and efficient.


Related Articles

Customers & Business

6 Reasons Why Online Faxing Makes Modern Teams More Efficient

Group,,Business,People,And,Hands,In,Stack,For,Teamwork,,Collaboration
Customers & Business

Why Faxing Is Relevant For International Business Transactions

Vintage,Courtroom,Interior,With,Witness,Stand
Customers & Business

The Role of Faxing in Legal Evidence: Why It’s Still Used in Courtrooms

Focused,Latin,Hispanic,Young,Business,Woman,Working,On,Laptop,Computer
Customers & Business

Why Faxing Is Critical for Secure Communication in the Insurance Industry

Business,Cybersecurity,Threats,-,Backdoor,Attack,For,Code,Models,,Hacking,
Customers & Business

How to Safeguard Your Online Fax System from Cybersecurity Threats

Hand,Touching,Secure,Access,Service,Edge,Icon,On,Smartphone,Virtual
Customers & Business

How to Migrate Your Legacy Fax System to the Cloud

Customers & Business

Fax Quality: Common Failures, Hidden Costs, and Quick Fixes

Customers & Business

HIPAA Fax Disclaimers Explained: Importance, Use Cases and Drafting Tips

Ip,Telephony,Cloud,Pbx,Concept,,Telephone,Device,With,Illustration,Icon
Customers & Business

20+ Fax Facts That Will Change How You Think About Faxing in 2025

Customers & Business

Fax Workflow Automation in the Modern Digital Workplace

Customers & Business

Is VoIP Fax Secure? How to Protect Your Business Communications

Voip,Ip,Telephony,Cloud,Pbx,Concept.,Voip,Services,And,Networking
Customers & Business

POTS vs VoIP: Which One Will Dominate the Future of Business Communication?

Concept,Of,Printing,Machine,Office,Paperwork.,Businessman,Using,Virtual,Touchscreen
Customers & Business

What is Electronic Fax? A Comprehensive Guide for Modern Businesses

Young,Man,Watching,Stock,Market,On,Laptop
Customers & Business

Analog vs. Digital Fax: Why You Should Upgrade to a Modern Fax Solution

Customers & Business

How to Resend a Fax

Customers & Business

How to Securely Fax Insurance Documents Online

Sunnyvale,,Ca,,Usa,-,May,4,,2022:,Website,Homepage,Of
Customers & Business

How to Fax Individual IRS Tax Forms

Various,Blank,Usa,Tax,Forms,Close,Up
Customers & Business

How to Fax IRS Authorization & Representation Forms

Tax,Day,Concept.,Hand,Holding,Of,Form,1040.,U.s.,Individual
Customers & Business

How To Fax Business IRS Tax Forms

Conceptual,Business,Illustration,With,The,Words,Junk,Fax
Customers & Business

Fax Advertising Laws: What Every Business Should Know to Stay Compliant

Young,Black,Female,Hands,Typing,On,Pc,Keyboard.,African,Business
Customers & Business

Faxing in a Remote Work Environment: The Ultimate Guide

Streamlining,Operations,Effective,Ways,To,Cut,Costs,And,Boost,Efficiency
Customers & Business

How Online Faxing Can Reduce Costs and Simplify Business Workflows

In,Big,Diverse,Corporate,Office:,Portrait,Of,Beautiful,Asian,Manager
Customers & Business

How Can Online Fax Services Streamline Business Communications?

Woman,Working,Transmitter,Fax,Document,Is,Office,Equipment
Customers & Business

Fax Forwarding: What it is and How it Works

Aug,13th,2024,:,A,Woman,Holding,And,Using,Iphone
Customers & Business

How to Send a Fax from Your iPhone Without an App

Customers & Business

Digital Signatures: What Are They and How Do They Work?

Businesswoman,Hand,Working,With,Laptop,Computer,,Tablet,And,Smart,Phone
Customers & Business

What is Digital Fax?

Business,Hand,Working,In,Stock,Market,With,Fax,Icons,Coming
Customers & Business

What is Internet Fax?

Customers & Business

What is Mobile Fax?

Customers & Business

Can You Email to a Fax Machine? A Step-By-Step eFax Guide 

Customers & Business

How to Get a Fax Number: A Complete Guide

Customers & Business

How to Fax from a Scanner: A Step-by-Step Guide

Customers & Business

Beyond Physical Fax Machines: Modern Alternatives for Legal Document Transmission

Customers & Business

The Complete Guide to Fax Marketing

Customers & Business

What is an Enterprise Fax Solution?

African,Lawyer,,Woman,And,Writing,With,Tablet,,Thinking,Or,Decision
Customers & Business

Law Firm Compliance: Navigating Common Issues and Best Practices

Customers & Business

How To Fax a Prescription to a Pharmacy or Hospital

Digital,Law.,Ai,Law.,The,Concept,Of,Digital,Law,And
Customers & Business

The Complete Guide to Law Firm Data Security

Customers & Business

Fax Server: What Is It and How Does It Work?

businessman faxing check
Customers & Business

Can You Fax a Check? What You Need to Know

fax modem
Customers & Business

Fax Modems: What They Are and How to Choose One?

How to Dial a Fax Number
Customers & Business

How to Dial a Fax Number: Step-by-Step Guide

Electronic Signatures
Customers & Business

What Are Electronic Signatures: Key Benefits and Legalities

Create a Confidential Fax Cover Sheet
Customers & Business

How to Create a Confidential Fax Cover Sheet? [+Free Templates]

Plain Old Telephone Service
Customers & Business

POTS: The End of An Era and Start of New Beginnings

Scan To Fax
Customers & Business

Scan To Fax: How to Scan and Fax Using Mobile Phone

How to Fax from iPhone
Customers & Business

How to Fax from iPhone Using Notes: Step-by-Step Guide

hand holding mobile phone with 24 hour graphic projected above
Customers & Business

How To Find 24-Hour Fax Services Near You?

Cloud-Fax-on-Tablet
Customers & Business

What Is Cloud Faxing?

VOIP Fax
Customers & Business

Fax over IP (FoIP): The Ultimate Guide For Businesses

What-Is-a-Fax-Number
Customers & Business

What is a Fax Number: Meaning and Importance Explained

An image of a phone faxing securely.
Customers & Business

Is Online Fax Secure in 2025? All You Need to Know

faxing-by-computer
Customers & Business

Is Fax More Secure Than Email? Fax vs Email

fax-personal-info-resized
Customers & Business

Is Fax Secure? Tips & Best Practices

fax-medical-records
Customers & Business

How to Fax Medical Records: Tips for HIPAA Compliance

tech-handshake
Customers & Business

Integrated Fax: A Comprehensive Guide Into Fax Integrations

Fax-Header-1
Customers & Business

What is a Fax Header? What To Include In It?

encryption-scaled-blog
Customers & Business

Are Faxes Encrypted?

fax-api
Customers & Business

Boost Productivity with the eFax API

efax vs fax
Customers & Business

The Difference Between eFax and Fax: Why Take Fax Online?

how-long-does-a-fax-take
Customers & Business

How Long Does A Fax Take To Send?

Fax Machine Copier Printer
Customers & Business

Fax Near Me: How to Find Faxing Services Near Me?

what is a fax
Customers & Business

What is a Fax? Understanding Faxing Technology

HIPAA Compliant Fax
Customers & Business

HIPAA Compliant Fax: Secure Faxing for Healthcare | eFax Protect

An image of a MacBook and iPhone, both of which can be used to send faxes.
Customers & Business

What is a Fax Machine and How Does It Work?

print-to-fax-button
Customers & Business

What is Print to Fax?

Cloud Based Faxing
Customers & Business

Top 5 Reasons Why Faxing is Important to Business

fax school
Customers & Business

Schools & Faxing – 3 Things You Need to Know About Internet Faxing

work from home office
Customers & Business

Financial Services Firms: Reap the Benefits of Cloud Fax During the Pandemic and Beyond

hp multifunction printer
Customers & Business

eFax Corporate’s Secure Cloud Fax Solution Ignites the Workpath Line of Hewlett Packard Multifunction Printers

verizon one talk
Customers & Business

eFax Corporate Now Available to Millions of Verizon Business Customers Across North America

AWS Marketplace
Customers & Business

eFax Corporate Brings Cloud Fax Technology to AWS Customers Worldwide

data privacy laws
Customers & Business

5 Ways Your Faxing Might Not Comply with Privacy Laws (and What to Do About it)

Is Fax Secure
Customers & Business

5 Reasons Why eFax Corporate is a Game Changer Across All Industries: It’s Secure!

accounting
Customers & Business

5 Benefits of Online Fax Services for Accounting

online-fax-education
Customers & Business

5 Benefits of Online Fax Services For Educational Institutions

manufacturing
Customers & Business

5 Benefits of Online Fax Services for Manufacturing and Construction

transportation
Customers & Business

5 Benefits of Online Fax Services for Transportation Businesses

photo-1504711331083-9c895941bf81
Customers & Business

Can You Fax Top Secret SCI Documents?

Fax-Tracking
Customers & Business

Fax Tracking: How To Know Where Your Fax Is

find-fax-numbers
Customers & Business

Fax Number Lookup: Top 4 Tips and Tricks to Find a Fax Number

Test-Fax-Online
Customers & Business

How to Send a Test Fax Online?

businesses use fax
Customers & Business

Are Faxes Still Used? Understanding the Modern Day Uses

phone-pic-paper
Customers & Business

The Ultimate Guide to Paperless Faxing – Paperless Fax Solution

fax tax forms
Customers & Business

IRS Fax Numbers To Fax Your Tax Forms

International Digital Faxing
Customers & Business

Online Fax Number Examples: International & Local Formats

Fax Machine
Customers & Business

Fax Machine Prices: Factors, Features, and Cost Considerations

Fax Machine Alternative
Customers & Business

Fax Confirmation: Steps to Obtain a Fax Confirmation Page

best small business fax service
Customers & Business

Choose the Best Online Fax Services for Small Business

Fax Machine Alternative
Customers & Business

Fax Machine Alternatives: Why Online Faxing is More Reliable?

Find the Best Fax App
Customers & Business

Best Fax App: How to choose The Right One?

Online Signature
Customers & Business

Are Electronic Signatures Legal? Your Guide to E-Signature Validity

what-is-a-fax-cover-sheet-scaled
Customers & Business

How To Fill Out a Fax Cover Sheet in 10 Easy Steps

why-do-doctors-still-use-fax-scaled
Customers & Business

Why Do Doctors Still Use Fax?

how-to-create-a-paperless-office-scaled
Customers & Business

How To Create a Paperless Office

find-fax-machine-scaled
Customers & Business

Where To Find a Fax Machine

how-to-send-a-fax-broadcast-scaled
Customers & Business

How To Send a Fax Broadcast

cloud-based-fax-scaled
Customers & Business

6 Benefits of Cloud Based Fax Services

insurance-scaled
Customers & Business

5 Benefits of Online Fax Services for Insurance Companies

healthcare-scaled
Customers & Business

5 Benefits of Online Fax Services for Healthcare

can-faxes-be-intercepted-scaled
Customers & Business

Can a Fax Be Intercepted?

back2future
Customers & Business

7 Best Fax Moments in Film and TV

secure-file-sharing-blog
Customers & Business

The Best Way to Share Documents Online

j2-global-blog-post
Customers & Business

Consensus Spin-Off Cloud Fax and Electronic Signature Products as New Public Companies

previous arrow icon
next arrow icon