Modern mobile phones enable people to be as productive as possible while on the go in ways that were unimaginable at the turn of the century. Given the capabilities and possibilities of new mobile technology, how to fax from iPhone without app may seem obsolete – yet many businesses continue to rely on the security benefits of online faxing. 

Apple doesn’t provide specific applications for sending and receiving fax messages. 

However, if you’ve wondered how to send a fax from iPhone without app, it is possible to share critical documents and sensitive data via fax from your iPhone. Faxing is still widely used to share sensitive information in highly regulated industries like healthcare, legal and manufacturing. And, with the assistance of online faxing services like eFax, the question ‘can you fax from iPhone without an app?’ is easier to answer than ever before.

Can You Fax From an iPhone Without an App?

Sending faxes from an iPhone without relying on an application provides an alternative to relying on physical fax machines, which require employees to be in the office to share critical documents with their clients and colleagues. Sending faxes from an iPhone removes this fixed requirement, enabling people to send and receive fax messages anytime and anywhere.

If you’re looking for an option for how to send a fax from iPhone without app free, you should know it is possible using your iPhone’s web browser or email client. These solutions allow you to upload photos or documents and enter your recipient’s contact information to send faxes without downloading any additional software. However, sending a fax from your iPhone requires you to log in to an online fax solution like eFax in your web browser or integrate the service with your email account.

A faster, more convenient method for sending and receiving faxes from your iPhone is to download eFax’s iOS app. The app guarantees secure faxing, using leading encryption technologies to protect sensitive data.

3 Methods to Fax from iPhone Without an App

Users looking for an option for how to fax from iPhone without an app can use their mobile phone’s built-in features to send fax messages. iPhones provide three potential options for users to access faxing services:

Email to Fax

For anyone questioning ‘can I fax from my iPhone without an app?,’ the most convenient option may be to send fax messages directly from your iPhone’s email client or web browser. This approach enables users to access email services and transmit documents to fax machines and fax numbers. To start faxing on your iPhone, open the device’s email application or log in to your email provider on your web browser. You can then compose an email message, attach files, photos and documents and draft a brief cover letter.

The key to sending a fax via email is to enter your contact’s fax number and provider in the recipient field. The designated format should include the contact’s fax number and their fax provider, to look like this: [email protected]. You can then hit the send button, verify the email server settings and monitor your inbox for confirmation from the recipient’s fax service provider.

Online Fax Services Accessible via Browser

iPhones don’t support native faxing from the device, but it’s also possible to access additional fax services via an iPhone’s built-in web browser. In addition to accessing email services via the browser, cloud services and collaboration tools can integrate with an online faxing provider. These online services have web platforms that allow users to upload images and documents and then share them via the integrated fax solution. 

iPhone’s Built-in Features

Users can also address the how to fax from iPhone without app conundrum by using their device’s built-in features. For example, the iPhone camera doubles up as a scanner, enabling you to take a photo and save a document in the device’s files. Additionally, using the iPhone Notes app, users can tap the camera icon and scan a document. The app automatically detects edges, applies necessary corrections and saves the document as a PDF when scanning is complete.

5 Best Practices for Successful Faxing from an iPhone

The versatility of iPhones makes it easier than ever for employees to send and receive fax messages at any time. But to get the most out of how to fax from iPhone without an app, it’s vital to follow these best practices:

Guarantee Service Compatibility

Before attempting to send fax messages from an iPhone, ensure your chosen solution, such as email-to-fax or integrating a cloud service provider with an online fax tool, is compatible. Also, verify that it supports the file format of your documents, such as PDF or JPG.

Deliver High-Quality Documents 

When sending faxes from an iPhone, it’s vital to share high-quality documents that are easy for recipients to read. When taking photos of documents to scan via the iPhone camera, ensure you’re working in a well-lit area that doesn’t create glare on the mobile screen. Also, hold the phone steady while taking the photo to prevent the image from blurring or cutting off vital parts of the document. Verify the clarity of the image scan and check the entire document is visible and eligible before hitting send.

Guarantee A Stable Internet Connection

Delivering fax messages from an iPhone relies on a reliable internet connection. This removes the risk of errors occurring during the fax transmission, which could result in the fax not being received or some scanned pages being missed from the sent message. 

Check Recipient Contact Details

The sensitive nature of faxed messages, including personal details, critical legal or health information or financial data, means it’s vital to only send fax messages to the intended recipient. Double-check the fax number or email address before sending a fax message from your iPhone. Making a mistake with the recipient details could result in sensitive information being sent to unauthorized individuals, leading to data leaks and contravening data privacy regulations.

Implement Appropriate Security Measures 

Many businesses in highly regulated industries choose fax communication as it guarantees the security of sensitive documents. So it’s critical to ensure that the online solution you choose when you decide how to send a fax from iPhone without app offers the same levels of security. Implement encryption technology to protect data in sent faxes and when documents are stored on corporate filing systems or employee devices.

eFax: The Ideal Choice for Sending Faxes from Your iPhone

While you can send a fax from an iPhone without an app, the most effective, efficient and secure way to send and receive fax messages is through an online faxing service like eFax. Digital faxing solution eFax makes it easy for users to securely send and receive fax messages on their iPhones anytime and anywhere. The benefits of implementing eFax into your technology stack include: 

Encryption Guarantees Secure Faxing

eFax uses industry-leading encryption technology to ensure all sent and received fax messages are always secure. The online faxing solution encrypts all data and documents using AES 256-bit and Transport Layer Security (TLS) encryption. This ensures that faxes can’t be read and data can’t be stolen, even if a malicious actor manages to intercept the message.

Data Regulation Compliance

Businesses engaging in fax communication must maintain robust auditing and reporting processes. eFax helps companies manage their faxing processes in line with data privacy and compliance regulations like the California Consumer Privacy Act (CCPA), the Health Insurance Portability, HIPAA and the European Union’s General Data Protection Regulation (GDPR).

Huge Cost Savings

Fax communication can become an expensive process for businesses, whether they use physical fax machines or enable solutions for how to send a fax from iPhone without app free. Physical fax machines are costly to purchase, regularly maintain and stock with supplies like paper, ink and toner. While enabling employees to send faxes from online services like email providers and cloud solutions can see costs spiral if people demand access to multiple software tools. eFax removes the need for companies to purchase expensive fax machines and provides one solution for all their secure faxing requirements.

Unlimited Cloud Storage 

eFax provides unlimited cloud storage, enabling companies to store all their sent and received fax communication without concerns over critical documents being lost or deleted. All sent and received faxes are stored securely in the eFax cloud environment, which can be accessed anytime on any device.

Integrations With Leading Technology Solutions

eFax provides integrations with popular best-in-class enterprise applications and workflows, such as email providers, social media services, collaboration tools and cloud storage solutions. These capabilities make it easy for businesses to integrate eFax into their existing infrastructure and enable employees to securely send and receive fax messages on their iPhones.

FAQs Around Faxing From iPhone Without an App

Can I fax directly from my iPhone?

Apple doesn’t provide a direct faxing solution, but you can fax directly from your iPhone using an email solution, web browser or an online faxing service like eFax.

How can I fax from iPhone without an app for free?

If you’re wondering, ‘can you fax from iPhone without an app,’ the answer is yes, you can. Three standard solutions enable you to fax from your iPhone: email to fax, accessing online solutions via a web browser, and using built-in features like the iPhone camera and the Notes app.

What file formats are best for faxing from iPhone?

When considering how to fax from iPhone without app, the process works similarly to other communication formats like email. Typically, an online fax solution will be compatible with common file formats like Word documents, PDFs, Excel documents and images like JPEGs.

How secure is faxing from an iPhone without an app?

Before exploring how to fax from iPhone without an app, security has to be a first thought. Faxing without an app may not be secure if your online solution or email provider doesn’t protect sent messages with encryption. A more secure option is a dedicated online faxing solution like eFax, which uses industry-leading encryption technology.

How long does it take to send a fax from an iPhone?

Many people are discovering can I fax from my iPhone without an app is quick and easy. The process is as simple as opening your email app or the eFax online faxing app, creating a message, scanning or attaching an image or document and then hitting send. You can send a fax from an iPhone in less than a minute with eFax.

Thanks to the adoption of digital workflows and processes in workplaces, you can sign and send important documents using a computer or tablet. As these documents must remain secure and legal, you can use digital signatures to ensure their authenticity and integrity. In this blog post, we’ll explore digital signatures, the benefits of using them versus traditional signatures, how they work, and how you can use them effectively.

Understanding Digital Signatures

Before you can start using digital signatures in your business workflow, it’s essential to understand what they are. 

What is a Digital Signature?

A digital signature is a way to sign documents electronically using enhanced security features and a computer or mobile device. Digital signatures carry the same authority as handwritten signatures.

5 Key Benefits of Using Digital Signatures

Are you curious about the benefits of using digital rather than handwritten signatures? Below, we’ll cover five key benefits of digital signatures and how they can improve your business workflow.

What are the Benefits of Digital Signatures?

1. Security: Digital signatures provide better protection against signature tampering and help ensure document integrity.
2. Environmentally friendly: When you can sign documents digitally, you don’t have to print and mail physical documents. This saves ink, toner, and paper. 
3. On-the-go convenience: Digital signatures allow you to sign documents remotely from any location using an internet-connected device.
4. Reduce manual tasks: When you can automate the document signing process, you reduce the manual work you must accomplish daily.
5. Legal validity: More than just convenience, digital signatures offer legally binding validity to your documents in many areas.

How Digital Signatures Work

Understanding how digital signatures work can make it easier for you to select a digital document provider and get approval from internal stakeholders. 

How Do Digital Signatures Work?

1. First, you upload your document to a software like eFax. The software solution creates a document hash and uses your private key to encrypt the hash. This creates a unique digital signature for your document.
2. After you send your document to the recipient, the receiving software uses your public key to decrypt the signature. Then, the recipient’s system recalculates the hash and ensures it matches the decrypted value.
3. If the hashes match, the document and its signature have not been tampered with. This ensures the signature is valid and confirms the document’s authenticity and integrity.

3 Different Classes of Digital Signatures

There are three different classes of digital signatures that each offer increasing levels of identity. Your business security needs will help you decide which class of digital signature support is right for you. 

Classes and Types of Digital Signatures

Simple Signatures

This type of signature verifies only the signer’s identity and captures the individual’s intent to sign the document. Simple signatures don’t always guarantee that the document hasn’t been altered after signing. They also don’t capture the time that the document was signed. For example, clicking an “I Agree” checkbox on a software download window captures your approval to download the software but doesn’t guarantee that the software is secure.

Advanced Electronic Signatures (AdES) 

AdES digital signatures verify the identity of the signer, the content origin, and the time the document was signed. By adding these crucial elements, AdES goes beyond simple identity validation. An example of AdES is signing a contract with a company online. These types of signatures ensure that the company is legitimate and that the agreement was not altered after you signed it.

Qualified Electronic Signatures (QES) 

QES provides the highest security and legal validity for digital signatures, as they require a qualified certificate from a trusted certificate authority (CA). QES are often considered equivalent to handwritten signatures, and they provide the highest level of assurance regarding the identity, data integrity, and origin of the signer. For example, legally binding forms like government forms and financial transactions use QES.

How to Create Legally Binding Digital Signatures

Now that you know what digital signatures are and why you might want to use them over ink and paper signatures, learn how to create legally binding digital signatures.

To do so, use an authorized electronic document signing solution to create a secure and legal digital signature, then use the digital signature to complete your documents. 

The right solution for your business depends on your business needs, but most solutions offer features like bulk signing, customizable signing options and varied levels of authorization and validation. 

Here are a few different ways you can create a digital signature:

Draw a Signature

You can use your finger on a smartphone or tablet screen to draw a signature. Then, you can save the signature and use it on documents to sign them.

Use a Digital Signing Pad

If you can access a digital signing pad, you can use the stylus pen and draw your digital signature. This option is useful when you need your digital signature to be recognizable as the one you use on paper documents. 

Type Your Signature into a Template 

If your electronic signature solution provides templates, you can select a style you like and use it to create a custom digital signature.

Upload a Handwritten Signature

You can take a picture of your physical signature on your mobile device and then upload it to the digital signature software you’re using. Once you save the signature, you can use it to sign your documents digitally.

Common Use Cases of Digital Signatures

Anyone can benefit from using digital signatures. Some businesses that may find digital signatures particularly useful are legal, financial, healthcare, government, and supply chain entities. Below, we’ll cover common use cases of digital signatures for these types of businesses. 

Use Cases for Digital Signatures

1. Law Offices

Legal entities like law offices can use digital signatures for lawyers and clients to sign agreements, non-disclosures, leases, and more.

2. Financial Institutions

Banks can use digital signatures to allow customers to sign loan documents, insurance paperwork, tax documents, and more.

3. Healthcare

Doctor’s offices and hospitals can use a patient portal with digital signatures to let patients sign consent forms and new patient paperwork. Providers can digitally sign prescriptions and referrals.

4. Government Forms

Government entities like the IRS can allow you to sign your tax documents with digital signatures. You can also sign social security documents online, eliminating the need to mail, fax, or deliver information to a local Social Security office.  

5. Supply Chain Management

Businesses in the supply chain management industry can use digital signatures to validate purchase orders and invoices on the go. This enables you to get work done during work travel or when you’re out of the office.

eFax: An Efficient Way to Sign Documents Electronically

eFax is a secure and efficient platform that supports your digital document signing. eFax offers you an easy way to sign and send your documents electronically and provides these additional features:

• Security and reliability: eFax boasts robust encryption and security protocols to protect sensitive data. These enhanced security options ensure your documents remain compliant with standards like HIPAA.
• Cloud-based access: Get access to your documents anywhere, anytime. Cloud storage means you can upload documents from your smartphone and send them anywhere you have internet access.
• Workflow efficiency: When you don’t have to print, sign and mail documents, your workflow efficiency increases across your team. 
• Boosted collaboration: With eFax, you can easily share documents across your team and collaborate in real-time.

As businesses and processes go increasingly digital, employees are no longer tied to their office desks, and fax machines and fixed phone lines are being consigned to the past. However, digital fax ensures that faxing remains a critical communication tool for many organizations, especially those operating in highly regulated industries like healthcare, legal and manufacturing.

Digital Fax 101

Digital faxing enables companies to continue sharing sensitive data and critical documents without relying on paper and traditional fax machines. But what is a digital fax? Also known as e-faxing or online faxing, the process involves a digital fax number and the use of mobile phones, laptops or PCs as digital fax machines.

Digital fax servers allow users to send and receive electronic faxes on any device, often within email and desktop applications and integrated enterprise platforms and workflows. The process ensures that sensitive and confidential information is shared securely, improving compliance and removing the risk of paper faxes being lost or misplaced.

Organizations can manage fax communications centrally, using an online faxing solution like eFax to securely file sent and received messages. This is particularly crucial as organizations digitize their processes. Paper-based messages must be shared with multiple departments or manually entered into a company’s systems for auditing purposes. Taking this digital ensures faxes can be directly integrated into enterprise applications, such as accounting and content management systems, and then seamlessly stored for secure filing.

The Rise of Digital Faxing Technology

The ease of use and practicality of digital faxing has seen its popularity surge, driving an 11.03% increase in revenue for the fax services market between 2022 and 2027, according to ReportLinker research. The technology is on the rise as it enables users to send digital fax messages on the go, enhancing productivity while maintaining security and compliance.

This capability is critical for companies operating in highly regulated industries. For example, integrating digital faxing with enterprise applications like document management systems enables healthcare providers to optimize patient information exchange, ensure compliance with data privacy regulations like the Health Insurance Portability and Accountability Act (HIPAA) and increase productivity.

6 Benefits of Digital Faxing

Moving from traditional physical fax machines to digital faxing offers multiple benefits, including:

Digital Faxing On The Go

One of the most significant drawbacks of relying on traditional fax machines is the requirement for employees to be physically present at their office to send and receive faxes. Transforming a device like a mobile phone into a digital fax machine removes this requirement, enabling employees to send faxes anytime, anywhere. 

Enhanced Fax Security

Using traditional processes, fax messages are printed on the recipient’s fax machine, and anyone in the office can access the sensitive data. Taking faxing digital ensures that received messages are confined to users’ mobile phones and computers, alleviating concerns of confidential documents being picked up by mistake or unauthorized individuals.

Remote Working Capabilities

The new age of digital and hybrid working means it’s increasingly important for employees to work productively at any time and from anywhere. Digital faxing allows users to work remotely, sending and receiving fax messages on their mobile device or laptop whenever and wherever they need to, be it working from home, a cafe, a hotel or an airport.

Greater Collaboration

Organizations operating in highly regulated industries often rely on collaboration between cross-functional departments and teams. Sharing information across these teams using traditional fax processes is time-consuming, prone to error and expensive. However, digital fax solutions enable users to share virtual links to documents and quickly share updates, design changes, and progress reports. This significantly streamlines project management, makes users more productive and simplifies decision-making across the organization, enabling companies to meet project timelines and achieve objectives with greater efficiency. 

Improved Organization

Managing all fax messages sent and received by employees can be a cumbersome, almost impossible task using traditional fax processes. Digital faxing transforms the organization of fax communication, automatically filing users’ sent and received messages and enabling quick and simple search capabilities. 

Cost Reduction

Traditional fax machines can be costly to purchase and manage, with additional costs to carry out maintenance, keep them topped up with paper, ink and toner, and purchase fixed phone lines. Digital faxing removes these costs as there’s no need for phone lines, fax machine supplies or service updates. 

How Digital Faxing Technology Works?

Modern digital faxing makes the challenge of how to send a digital fax far more simple than using a traditional fax machine. A digital fax machine, such as a smartphone or laptop, uses the internet to transmit data and send a fax message to a digital fax number, rather than using fixed phone lines.

Digital Fax vs. Traditional Fax: A Detailed Breakdown

There are significant differences between digital faxing and traditional fax, including:

eFax: A Reliable Digital Fax Solution for Businesses

Digital faxing solution eFax makes it easy for businesses and users to secure fax numbers and send and receive messages at any time, from anywhere and on any device. The benefits of eFax include:

Secure Faxing: eFax ensures all sent and received messages are kept safe and secure at all times. The solution encrypts data and fax messages on user devices and while in transit using AES 256-bit and Transport Layer Security (TLS) encryption. 

Regulatory Compliance: eFax helps companies to maintain robust auditing and reporting. The solution helps them bring their faxing processes in line with data privacy and compliance requirements like the California Consumer Privacy Act (CCPA), the Health Insurance Portability, HIPAA and the European Union’s General Data Protection Regulation (GDPR).

Cost Saving: eFax helps companies to keep costs down by removing the need to buy and maintain fax machines and purchase office supplies and phone lines. 

Storage Options: eFax makes faxing accessible and convenient through unlimited cloud storage. All messages sent and received by users are stored in the secure eFax cloud environment, which is accessible at any time on any device. This removes concerns about critical documents being lost or deleted.

Tech Integration: eFax is compatible with popular business applications and workflows, making it easy to integrate with existing infrastructure. Employees can maximize productivity by using the service through email and social media services, collaboration tools and cloud storage solutions.

Internet fax, also called online faxing, transforms traditional faxing into a digital experience. Instead of using bulky machines and phone lines, it leverages internet protocols (IPs) to transmit documents securely. This modern approach to faxing eliminates the need for analog technology and offers you a faster, more flexible and eco-friendly way to communicate.

You can send and receive faxes using devices like computers, smartphones and tablets. With eFax, you can upload documents, automatically convert them into a fax-compatible format and send over a secure network. Internet fax bridges the gap between old and new to allow you to fax effortlessly, regardless of your location.

Internet Faxing vs. Traditional Fax Machines: Key Differences

While both methods aim to send and receive documents, internet faxing has significant advantages over traditional fax machines. Let’s explore how these two approaches differ and why online faxing has become the preferred choice for individuals and businesses alike.

Get Reliability and Accessibility Anywhere

Traditional fax machines rely on phone lines, which are often prone to disruptions, outages or poor-quality connections. 

Internet faxing eliminates these issues by operating through the cloud. With a stable internet connection, you can send or receive faxes from anywhere — whether you’re working remotely, traveling or at the office. 

Cut Costs Without Sacrificing Quality

Fax machines demand ongoing expenses, including maintenance, supplies like paper and toner, and a dedicated phone line. These costs can add up quickly for businesses. 

Internet faxing, on the other hand, offers affordable subscription plans that provide advanced features without hidden costs. By cutting out the need for hardware and consumables, virtual fax can save you money without compromising on functionality or quality.

Safeguard Sensitive Information With Confidence

Security remains a top priority for businesses that handle confidential data. Traditional faxes may be vulnerable to interception or accidental exposure, especially in busy office environments. 

On the contrary, Internet faxing services solve this problem by using encryption and secure networks to safeguard your documents. With eFax, you also benefit from compliance with HIPAA and other regulations.

Consolidate Fax Processes for Ultimate Convenience

Traditional faxing ties you to a physical location. You must be near the fax machine to send or receive documents. 

Online faxing removes this restriction and allows you to fax from any device. Complete with features like searchable archives and mobile access, eFax is faxing reinvented for the modern world.

How to Fax Over the Internet with eFax

Internet faxing provides a simple, user-friendly process that transforms document transmission into an efficient and secure experience. Here’s the process, step by step.

1. Upload Your Document

Start by uploading the document you want to send. This could be a file saved on your computer, a scanned copy of a physical document or even a photo taken with your smartphone. eFax supports multiple file formats to assure convenience and compatibility. The intuitive platform guides you through the quick, hassle-free process.

2. Enter the Recipient’s Information

Input the recipient’s fax number — including the country code if you’re sending an international fax. Double-check the details to avoid errors that might delay delivery. There’s no need to worry about busy signals or dropped calls; the system will make sure the document is routed correctly.

3. Hit Send and Let the System Work for You

After verifying the recipient’s information, click send. eFax takes care of the technical steps to convert your document into a format that’s compatible with traditional fax machines or delivery to the recipient’s email. This conversion eliminates compatibility issues and leads to smooth delivery.

4. Receive Confirmation for Peace of Mind

Once the fax is delivered, you’ll receive a confirmation email or notification. You’ll have a clear digital record of your communication so you can track important documents effortlessly. And, you’ll never be left wondering whether your fax reached its destination.

The Benefits of Faxing Over the Internet

Internet faxing offers far more than just a modern alternative to traditional machines. It’s a tool designed to make document sharing faster, more secure and more convenient. Take a closer look at the advantages.

Expand Your Reach With Global Access

With internet faxing, you can send documents to any location worldwide without worrying about international calling fees or differences in technology. eFax handles the technical details so that your faxes are delivered seamlessly, no matter where they’re headed.

Save Resources With an Eco-Friendly Option

Internet faxing eliminates the need for paper, ink, and bulky machines. By using a digital platform, you reduce your environmental footprint while you cut down on office expenses. This green alternative aligns with sustainable business practices and personal values.

Speed Up Your Workflow for Better Productivity

Traditional faxing can slow you down with busy signals, paper jams or long wait times. Internet faxing transmits documents in seconds, which allows you to focus on what matters most. You can streamline processes and keep your day moving efficiently.

Integrate With Other Digital Tools 

Many internet fax services, including eFax, integrate with popular tools like cloud storage solutions and email platforms. This can enable you to access, store and send documents with just a few clicks, keeping everything organized and accessible in one place.

6 Ways to Send or Receive Faxes Over the Internet

eFax offers a variety of ways to send and receive documents, so you can choose the method that best fits your lifestyle or business needs. Whether you need to fax on the go, automate workflows or manage documents from the office, there’s a solution to meet your needs.

1. Take Advantage of Web-Based Faxing

Log in to your eFax account from any web browser to send and receive faxes. With this method, you need no additional software, which makes it an excellent choice if you prioritize simplicity. The web portal provides a convenient space to manage all your faxing needs in one place.

2. Send Faxes on the Go With Mobile Faxing

The eFax mobile app transforms your smartphone or tablet into a portable fax machine. You can upload documents from your device, snap a photo of a physical document, or even annotate files before sending. This flexibility ensures you can handle important tasks, even when you’re away from the office.

3. Simplify Communication With Email-to-Fax

Email-to-fax functionality is perfect for users familiar with email platforms. Simply compose a new email, attach the document you want to fax, and send it to the recipient’s fax number, followed by the eFax domain (e.g., [email protected]). This seamless process integrates faxing into your existing email workflow.

4. Automate Your Workflow With Fax API Integration

API integration is a game-changer for businesses that handle high volumes of faxes. By incorporating a fax API into your existing systems, you can automate the sending and receiving of documents. This reduces manual effort and ensures faster, error-free communication.

5. Store and Share Documents With Cloud-Based Faxing

Cloud storage compatibility allows you to store, manage, and share faxes directly from platforms like Google Drive or Dropbox. This feature ensures your documents are always accessible, securely backed up, and easy to share with collaborators.

6. Work From Anywhere With Desktop Fax Software

Desktop fax software offers a tailored solution if you prefer working on your computer. With this option, you can send, receive and organize faxes directly from your desktop. This makes internet faxing work for users who use local storage and tools to manage their documents.

Switch to Internet Faxing With eFax Today

Traditional faxing has its place in history, but internet faxing is the future. eFax offers a comprehensive solution that combines ease of use with robust security and reliability. Our tools are designed to make your life easier.

By switching to eFax, you eliminate the limitations of outdated technology and embrace the flexibility and efficiency of modern communication. Plus, with affordable plans and 24/7 customer support, eFax makes sure you’re always covered.

Don’t let old methods hold you back. To experience a better way to fax, make the move to eFax .

Mobile faxing is a convenient way to send and receive documents, photos, and files as faxes from your smartphone or tablet. Instead of relying on a physical fax machine, phone line, and scanner to send your documents, mobile faxing allows you to use an internet connection to easily send faxes. In this blog post, we’ll go over how mobile faxing works, the benefits of using mobile faxing over traditional faxing, key features you should look for when choosing a mobile fax app, and why mobile faxing is the future. 

How Does Mobile Faxing Work?

Mobile fax works by allowing you to send and receive documents using a virtual fax service known as a cloud fax service. Here’s generally how mobile faxing works:

• First, download a mobile fax app like eFax. Frequently, these services offer a free trial so that you can test out the product before buying a subscription. 
• Once you select the best app for your business needs, create an account and choose the subscription plan that supports the volume of faxes you send and receive. 
• Next, you’ll need a mobile fax number. You can either use an existing fax number or obtain a virtual fax number from the faxing app.

Once you’ve signed up for the mobile faxing app and created an account, you can start sending faxes. Typically, mobile fax apps have an interface that allows you to upload a document or image from your phone, or take a picture of your document with your phone to scan it, or even fax from your email inbox. All you have to do is enter the recipient’s information and press send. The app will convert the document into a fax machine-compatible format, and transmit it as a fax over the internet.

Benefits of Using Mobile Faxing Over Traditional Faxing

There are unique benefits when you choose mobile faxing over a traditional fax machine. Below, we’ll cover these benefits, which include accessibility when you’re on the go, environmental benefits, cost-saving boons, security enhancements, clutter reduction, and additional features.

On-the-go accessibility

With a mobile faxing app, you can send and receive faxes from anywhere you have an internet connection. This benefit makes mobile faxing perfect for busy professionals and individuals who are frequently traveling or away from their offices. 

Environmentally friendly

Traditional fax machines use materials that can put additional strain on the environment to manufacture, such as toner, ink, paper, and a dedicated phone line. Mobile faxing eliminates the need for all of these resources, using only your cell phone or tablet and an internet connection to send and receive faxes.

Cost savings

The materials above aren’t just bad for the earth; they’re also costly to your business. With mobile faxing, you don’t have to take on the continued expenses of paper, ink, toner, and a dedicated phone line. Forget the ongoing maintenance headache of a traditional fax machine, too.

Enhanced security

Mobile fax applications offer enhanced security features to ensure your faxes reach their intended recipient without interception. Features like encryption of data at rest and in transit, audit trails, logs, and role-based access control keep your sensitive information private.

Reduced clutter

Say goodbye to piles of paper and mountains of fax logs. When you use a mobile faxing app, you can store and manage your faxes electronically. Many mobile fax apps offer free cloud storage of your documents, so you can keep your office or workspace uncluttered while maintaining faxes for your records. 

Additional features

Mobile fax apps offer more features to make your life easier: e-signatures, document annotation, secure file-sharing capabilities, easy upload, sending to multiple recipients, and more.

Key Features to Look for in a Mobile Fax App

If you’re looking for a mobile fax app, you might be wondering how to choose the right app for your needs. Consider these key features when you’re deciding on a mobile fax app.

Free trial

A mobile app that offers a free introductory trial or limited plan is a positive marker and something you should look for. This lets you test out the product before committing to make sure it offers the features you need and fits your existing workflow.

Subscription options

Make sure that the mobile app you’re considering offers a variety of subscription options. If you’re a small business with a low fax volume, you don’t want to pay for faxes you won’t send or receive.

Ease of use

The mobile fax app you choose should include a user-friendly interface that is easy to navigate. Your entire team should be able to  upload documents quickly and send them as faxes. 

Security features

Focus your attention on apps that offer robust security features like two-factor authentication, encryption, and role-based access control. These security features provide peace of mind when you’re sending and receiving sensitive documents.

Integrations

Look for a mobile fax app that integrates with other services, such as cloud document storage, for a seamless workflow experience.

Why Mobile Faxing is the Future of Faxing

Mobile faxing makes sending and receiving documents convenient, cost-effective, and environmentally friendly. Couple those benefits with the ability to send, sign, and receive faxes anywhere, at any time, and you can see why mobile faxing beats traditional faxing any day. Organizations such as healthcare, finance, legal, real estate, and many others still send documents as faxes daily. Mobile faxing combines the flexibility and security these industries require with the modern solution businesses need into one modern faxing package.

Experience Seamless Faxing with the eFax Mobile App on iOS and Android

eFax, a modern mobile faxing app, offers all of the benefits we’ve covered above. When you’re ready to recycle the old fax machine and embrace the future of faxing, you can download eFax’s free mobile app for Android or iOS. Sending faxes with eFax is simple:

1. Sign up for a free eFax trial account, so you can log in to the free mobile app for iOS or Android.
2. Download the eFax app.
3. Select the pencil icon in the app to start creating a fax.
4. Add a recipient from your contacts list, or type it in.
5. Attach the documents you wish to fax.
6. Click the Send button. Done!

FAQs Related to Mobile Fax

For all your questions related to mobile fax, see these frequently asked questions and their answers.

Is mobile fax the same as fax?

Yes, mobile fax uses the same core functionality as traditional fax to send and receive documents. Mobile fax is a modernized way of sending and receiving faxes, using the internet and a mobile device instead of a traditional fax machine and phone line.

Is mobile fax secure?

Yes, mobile faxing is very secure. Trustworthy mobile fax apps use security measures like encryption, secure servers, two-factor authentication, and role-based access control to ensure your faxes are sent and received securely.

How do you use a mobile fax?

Use a mobile fax app, like eFax, send a fax with an internet-connected device. Here are the steps:

1. Sign up for a free eFax trial account, so you can log in to the free mobile app for iOS or Android.
2. Download the eFax app.
3. Select the pencil icon in the app to start creating a fax.
4. Add a recipient from your contacts list, or type it in.
5. Attach the documents you wish to fax.
6. Click the Send button. Done!

Can mobile faxing be hacked?

Reputable mobile fax services employ security measures to prioritize security and reduce the risk of hacking. That being said, no system that is connected to the internet is entirely immune to bad actors or hacking attempts. To lower the risk of your mobile fax being hacked, you can take the following precautions:

• Choose a mobile fax provider with a proven track record and security measures in place and clearly defined.
• Select a strong passphrase for your mobile fax account when you create it.
• Enable two-factor authentication, which adds an extra layer of personal identity protection.
• Regularly update your mobile app to use any recent security patches.

Yes, you can email to a fax machine, and it’s a game-changer for anyone who needs to send documents quickly. With modern email-to-fax technology, you can bridge the gap between digital and analog communication, making the process faster, more convenient and accessible from almost anywhere. 

While email is the go-to for most modern professional communication, fax remains vital in industries like healthcare, law and finance for secure document exchange. Email-to-fax is an ideal, reliable bridge between digital and physical formats. Here, you’ll learn how it works, the steps to send an email to a fax machine and the benefits of choosing a service like eFax. 

How Does Email to a Fax Machine Work?

Sending an email to a fax machine might seem like magic, but it’s powered by smart technology that translates digital files into fax-readable formats. This process gives you seamless communication between your email platform – whether it be Gmail, Outlook or another provider – and a traditional fax machine.

Here’s a closer look at how the technology operates:

• Email-to-fax services like eFax act as intermediaries. They receive your email, process it, and convert it into a format that a fax machine understands.
• Attachments such as PDFs, DOC files or images are rendered as fax pages. The recipient’s fax machine prints the document just as if it were sent from another fax machine.
• Once the fax is delivered, the sender typically receives a confirmation email.

This efficient system eliminates the need for dedicated fax hardware and gives reliable communication to all fax users.

Step-by-Step Guide: How to Send an Email to a Fax Machine

Sending an email to a fax machine is straightforward when you follow these steps. Each step helps you make sure your document reaches its destination without a hitch.

1. Compose Your Email

Start by opening your email client and composing a new message as you normally would. 

In the “To” field, input the recipient’s fax number followed by the domain provided by your email-to-fax service (e.g., [email protected]). 

When helpful, add a short description of the fax’s purpose in the subject line. You can also type a brief message in the email body that will appear as a cover page, which can give your fax a professional touch. For formatting ideas, explore free fax cover sheets and templates. 

Make sure the recipient’s fax number is accurate and that you’ve clearly stated the purpose of your transmission.

2. Attach Your Files

Next, attach the file or image you want to fax. Most email-to-fax services support common file types like PDFs, Word documents and JPEGs. To avoid errors, make sure your file is formatted correctly and is easy to read. 

Recheck the attachment for readability and compatibility before you proceed to mitigate any issues during transmission. Properly prepared files lead to smooth faxing.

3. Double-Check Details

Before hitting send, take a moment to verify all the details: 

• Confirm the recipient’s fax number, as even a small mistake can lead to failed delivery. 
• Review your attachment carefully to make sure it’s accurate and free of errors. 

Confirming these details can help you make sure that your fax goes to the right recipient with the correct information, which saves you time and effort.

4. Send the Email

Once everything looks good, simply click “Send.” Your email-to-fax service will handle the rest of the process, convert your email into a fax and deliver it to the intended recipient. It’s a straightforward step that gets your document where it needs to go.

5. Wait for Confirmation

Finally, keep an eye out for a confirmation email from your service provider. This email will verify that your fax was successfully delivered. If any issues arise, you’ll typically receive an error message detailing the problem so you can make corrections and resend.

 A confirmation email gives you peace of mind knowing your communication was successful.

Key Benefits of Emailing a Fax Machine

These advantages make email-to-fax a practical and forward-thinking solution for modern communication needs. It’s a cost-efficient, eco-friendly and secure alternative to traditional faxing that fits seamlessly into today’s digital landscape.

Convenient and Flexible Communication

Email-to-fax lets you send faxes from anywhere with an internet connection, making it a game-changer for modern communication. You no longer need bulky hardware or a dedicated phone line to transmit documents. This is especially ideal for remote workers or professionals who travel often, as it ensures they stay connected without relying on outdated equipment or fixed office setups.

Cost Savings on Hardware

Traditional fax machines come with hefty upfront costs and require ongoing maintenance to stay functional. Switching to email-to-fax removes the need for dedicated hardware entirely, eliminating expenses tied to paper, ink and machine repairs. 

These savings add up over time, offering a cost-effective alternative to a fax machine that keeps your budget in check.

Eco-Friendly Fax Transmission

Email-to-fax helps reduce paper waste by enabling entirely digital communication. Since fewer pages are printed, businesses can lower their carbon footprint and embrace more sustainable practices. 

This method aligns with many organizations’ goals to operate in an environmentally conscious manner while also cutting down on resource consumption.

Secure Document Transfer

Email-to-fax services often use encryption to protect sensitive data, which provides an added layer of security compared to traditional faxing methods. 

In turn, this makes it an excellent choice to send confidential documents like contracts or medical records, without the risk of interception. It combines convenience with peace of mind, which makes it a reliable tool for businesses and individuals alike.

5 Best Practices When Emailing a Fax Machine

To make sure your fax reaches its destination without issues, follow these best practices. They can help streamline the process and prevent common errors.

1. Double-check the Recipient’s Fax Number

Always double-check the recipient’s fax number before you send your email to avoid failed deliveries. A small mistake in the number could prevent your fax from reaching the right person, which can cause delays or miscommunication. If you’re unsure, confirm the details with the recipient for accuracy and to avoid unnecessary hassle.

2. Use Supported File Types

Make sure your attachments are in formats supported by your email-to-fax service. Common file types like PDF, DOC and JPEG are usually compatible and ensure smooth delivery. In some cases, you may need to avoid using rare or unsupported formats, as they can result in errors or failed transmissions that mess up your workflow. Note that most document types can be sent with eFax. 

3. Avoid Large Attachments

With some providers, large files can cause delays or even prevent your fax from being delivered altogether. To ensure a smooth process, minimize large files if necessary and keep your attachments under the recommended size limit. This can help make sure you experience timely delivery and prevent potential technical issues.

With eFax, you can transmit large files via fax, up to 3GB. Plus, you can attach any format, including zipped files.  

4. Verify Successful Transmission

After sending your fax, check for a confirmation email from your service provider. This serves as proof that your document was successfully transmitted. If you don’t receive one, contact your provider to troubleshoot or resend the fax to avoid any missed communications.

5. Choose a Reliable Provider

Select an email-to-fax service known for its reliability, security and support. Services like eFax are trusted for their robust features and user-friendly systems, which can give you confidence in your fax transmissions. A dependable provider helps you make sure that your documents are delivered securely and efficiently, every time.

Choosing the Right Email-to-Fax Solution: What to Consider with eFax

Not all email-to-fax services are the same. When choosing a provider, it’s important to weigh key factors like reliability, features and security. Look for a solution that offers:

• A user-friendly interface.
• Robust security measures.
• Broad file compatibility.

eFax stands out by making it simple to send and receive faxes with an intuitive design that assures a hassle-free experience. Its compatibility with most email clients and devices makes it an adaptable choice for users across different platforms.

Security is a top priority with eFax. The service uses encryption and secure servers to meet industry standards to protect sensitive communications. This means you can trust your documents are safe during transmission.

eFax also supports over 170 file types, including PDFs, Word documents, Excel files and more. There’s no need to spend time converting files into specific formats—just upload and send.

Choosing a trusted provider like eFax ensures you get reliable, secure and seamless email-to-fax communication.

To get started, sign up for an eFax account today! 

FAQs Related to Email to Fax Machine

Is there a way to email to a fax machine?

Yes, online services like eFax allow you to send emails to fax machines. These services can seamlessly convert your email into a format compatible with fax machines.

Can I email to a fax machine for free?

Some providers offer free trials, but most require a subscription for ongoing use. However, many free services tend to lack advanced features and robust security.

Can I email to a fax machine from Outlook?

Yes, Outlook works seamlessly with eFax’s email-to-fax services. Simply compose your email, attach your file and send it to the fax number with the provider’s domain.

What types of files can be emailed to a fax machine?

Common file types for email-to-fax include PDFs, Word documents, Excel files and image formats like JPEGs. Check your provider’s supported formats. eFax is compatible with over 170 file types..

How secure is sending email to a fax machine for sensitive documents?

Sending email to fax machines can be highly secure. For example, eFax uses advanced encryption and secure servers to protect your data, which helps assure safe document transmission. Our technology is compliant with HIPAA and other regulations across industries. 

As the modern world becomes increasingly digital, it may be tempting to assume that technologies like faxing will be consigned to the past. But in reality, faxing is more critical than ever for many businesses. This is especially the case in highly regulated industries like financial services, healthcare and legal, which rely on faxing to securely share sensitive information like patient data and financial records.

The good news is that business users no longer have to rely on bulky physical fax machines to securely share information with clients and colleagues. To get started with online faxing, users will only require a fax number that enables them to send and receive fax messages.

If your business relies on sharing secure data and you’ve wondered, “How do I get a fax number? “, then this guide will explore how to get a free fax number.

What is a Fax Number?

A fax number, like a phone number, allows people to send messages to their contacts’ fax machine, fax server or online fax provider. Fax numbers follow a similar format to phone numbers, including area and country codes, but transmit faxed messages to a machine that enables the recipient to read the fax. 

Businesses can technically use the same number for their phone and fax communications, but it’s advisable to have separate lines. Maintaining separate phone and fax numbers to have a dedicated business fax number enables you to take customer outreach and communication to the next level.

There’s no need to maintain physical landlines just to get a fax number. You can now get a free fax number online, which solves issues like how to get a fax number to email or how to get a fax number for my printer.

Why Do You Need a Dedicated Online Fax Number?

A dedicated online fax number offers many business benefits, from saving money to environmental advantages. Here are some of the main reasons why so many businesses are setting up online fax services:

• Environmentally friendly: Businesses are increasingly looking for ways to reduce their carbon footprint and approaches that help them become more environmentally friendly. Securing an online fax number to send and receive fax messages enables companies to go paperless and remove the need for physical fax machines, which require large volumes of paper, ink and toner.
• Simple setup: An online fax number is easy to set up and roll out across an organization. 
• Easy accessibility: Every employee who uses faxing to interact with clients and customers can be provided with a unique online fax number. Rather than clamoring over access to the office fax machine, they only require a dedicated online faxing app or a login to the service’s website. As a result, business users can send and receive faxes at any time and from anywhere. 
• Cost reduction: A dedicated online fax number enables users to access online fax services, removing the costs of physical fax machines. Physical fax machines are expensive, require regular maintenance and a steady supply of paper, ink and toner.

Can You Get a Free Fax Number Online?

In the modern digital world, businesses struggling with how to get a free fax number have a simple solution thanks to online fax providers like eFax. You can quickly get a new fax number and start using it immediately or transfer an existing fax number to your online fax account. Getting a free fax number online offers business benefits like:

• Online Security: A message received on a fax machine could be picked up by anybody in the office, risking sensitive data being shared with unauthorized individuals. Online faxing removes this risk and is highly secure, protecting sent and received messages via high-grade encryption. The approach is ideal for organizations operating in highly regulated industries to share sensitive data like medical records and employment contracts.
• Quick Setup: Getting phone lines is a lengthy and expensive process, especially when businesses require multiple numbers. Getting a free fax number online makes it simple to sign up for a service, download the faxing solution app and start sending and receiving faxes.
• Enhanced Productivity: Traditionally, fax communication relied on employees being based in a company’s office and having access to a physical fax machine. This approach is no longer viable for most companies, with employees increasingly working remotely outside of standard working hours and spending less time in the office. Getting a free fax number online means users can send and receive faxes online at any time without going to the office.

How to Get Fax Number Online?

Online fax numbers help businesses provide seamless communication for their users. When a new eFax account is created, the user is assigned a free dedicated fax number that’s automatically linked to their account. Securing the right fax number will depend on the organization’s target audience and geographic reach.

The following information can help you get a fax number online that works for your business:

Getting a Free Fax Number Online

Upon signing up for a new eFax account, users can choose a toll-free or local fax number, depending on their business requirements. Existing fax numbers can also be ported into the eFax online faxing service. Users can then send and receive faxes from any device using the eFax portal or mobile app.

Steps to Get a Local Fax Number

A local fax number helps businesses connect with customers in a specific area. Having a local fax number can help companies appear more professional and reliable, establish a strong presence within their community and build trust with customers in the region. They can also add the local fax number to marketing and branding materials to appeal to locally-based customers.

Local fax numbers can help companies get set up quickly and efficiently and can be obtained via:

• Local Phone Line: A traditional option is to connect a fax machine to a local phone line. This approach enables businesses to use their local fax number to send and receive fax messages, but it can become costly if they require multiple phone lines or send large volumes of faxes.
• Voice over Internet Protocol (VoIP): Businesses can also obtain a local fax number through their Internet-based VoIP provider. The approach can be cost-effective and flexible for companies that need to send and receive multiple faxes simultaneously. However, VoIP systems can be complex to set up and maintain. 
• Online fax services: Online providers like eFax provide an excellent way for businesses to get a free local fax number and easily send and receive fax messages. This approach enables users to send and receive fax messages and manage their documents at any time and from anywhere. eFax provides local fax numbers in 49 countries, allowing up to 10 fax numbers per account, enabling businesses to connect with partners and build credibility and trust worldwide.

How to Get an International Fax Number?

Businesses can also secure international fax numbers that enable them to easily share fax messages with people all over the world. An international fax number looks similar to an international phone number, using the country code and the local prefix, so it will vary based on the country. 

Alternative Methods to Obtain a Free Fax Number

Businesses can also secure a free fax number by using an alternative approach. Other free fax number options include:

Google Voice: While Google doesn’t specifically offer fax services, it is possible to use a Google Voice number for faxing solutions. A Google Voice number can be ported over to an online faxing service like eFax and used as a fax number, enabling users to send and receive faxes online. eFax is also compatible with Google services like Chrome, Drive and Gmail, allowing users to combine their preferred productivity tools with the convenience and efficiency benefits of online faxing.

Phone providers: Businesses can also obtain a free fax number by contacting a local phone service provider. Mobile operators can assist with securing a local number or a toll-free international line, depending on the organization’s requirements.

Why Choose eFax to Get Online Fax Numbers?

eFax makes it easy to secure an online fax number and send and receive fax messages at any time and anywhere on any device. The benefits of using eFax to get online fax numbers include:

Secure Faxing: It’s critical to use an online faxing solution that keeps all sent and received messages safe from prying eyes. eFax encrypts data and fax messages on devices and while it’s in transit via AES 256-bit encryption and Transport Layer Security (TLS) encryption. eFax also enables you to securely monitor and audit fax usage and compile reports on specific clients, employees and fax numbers.

Keeping Costs Down: Managing fax communication becomes costly when businesses have to purchase and maintain physical fax machines and keep them stocked up with supplies like paper, ink and toner. eFax removes the need for fax machines, enabling users to use their online fax number to send and receive messages online via their laptop or mobile phone.

Cloud Storage: In addition to making fax communication more convenient, eFax also provides unlimited cloud storage. Users never have to worry about their critical documents being lost or deleted. They can store all sent and received messages in the secure eFax cloud environment, which is accessible at any time and on any device.

Tech Integration Options: eFax is compatible with a wide range of applications and workflows, ensuring the technology easily integrates with businesses’ existing infrastructure. Therefore, users with a fax number can use the online service in conjunction with popular collaboration tools, email and social media services and cloud storage solutions to maximize user productivity. 

Regulatory Compliance: Businesses must ensure their communication processes comply with increasingly stringent data privacy regulations. eFax is ideal for companies that require robust auditing and reporting processes. The online faxing solution eFax simplifies bringing faxing communications in line with laws like the California Consumer Privacy Act (CCPA), the Health Insurance Portability and Accountability Act (HIPAA) and the European Union’s General Data Protection Regulation (GDPR).