Staples Fax Service: An Easy Guide To Send and Receive Faxes

Most people and businesses know Staples as a chain of office equipment and supplies in many countries, including the US and Canada. However, Staples also offers fax services near you, similar to FedEx, UPS and Office Depot. 

For each of these, including fax services at Staples, you’ll have to drive there and bring your documents with you. It can also get expensive if you’re faxing multiple pages or have to use Staples fax services multiple times. Instead, most business opt for an online fax service like eFax^®.

eFax^® is ideal for sending faxes of your documents anytime from anywhere at a low recurring subscription cost without using a fax machine. Discover how to reduce costs with eFax’s online fax solutions to securely and conveniently share documents.

Can You Fax at Staples?

You can fax at Staples using the company’s Copy and Print service, which lets you send international, national, and local faxes. You can send a Staples fax at most of their locations, but it’s best to call earlier to ensure the center you wish to visit has working machines and someone who knows how to access it. Staples offer self-service faxing, but has discontinued faxing at the counter by a store associate at many locations.

You can use the fax services at Staples for printed documents as well as some digital formats like a USB stick or SD card or log in to your OneDrive, DropBox, or GoogleDrive account on the Staples fax machine setup.

Does Staples Offer an Online Faxing Service?

You can even print your documents via email by sending them to [email protected] and paying per copy, but you cannot use fax services at Staple through email or online. For an online fax service, you need a digital faxing solution like eFax^®.

How Much Does It Cost to Fax at Staples?

The Staples fax service varies at stores, and not all stores still offer faxing. In general, expect to $2.19 for the first page and $1.79 for each individual page. So, if you are planning to fax a 10 page document, you’ll pay about $18, more than the monthly fee for eFax^® for sending hundreds of page at no additional cost. 

Staples fax service also adds an additional surcharge for long-distance faxes or international faxing.

If you receive a fax at Staples, you’ll pay about $1 for every page.

Does Staples Offer Free Faxing Services?

If you’re searching online for where can I fax for free, Staples doesn’t offer free faxing. You’ll be charged a fee for every page you fax. The total cost will depend on the specific location and the number of pages you fax.

How to Find a Staples Store to Send a Fax

To find a Staples store near you, you can use a search engine like Google or go to the Staples website and search the Staple Directory by typing in your location or clicking on the state you’re in. 

How to Send a Fax at Staples

You’ll spend more time traveling to the store than you will actually faxing your documents. The process itself is fairly straightforward. A store associate will direct you to the self-service machine if it’s available. You can follow the instruction the machine to guide you through the process, which includes:

1. Placing the documents in the tray.
2. Dialing the recipient’s fax number and waiting for a connection
3. Scanning your document.
4. Waiting for a fax confirmation page.
5. Collect your document from the feeder.
6. Paying for your Staples fax at the register.

How to Receive a Fax at Staples

You can also receive faxes at Staples, similar to how you would do so at Office Depot, UPS or FedEx by following these steps:

• Locate the nearest store and call them to get for their fax number. In some cases, the fax number is listed on the Store Locator page, but you should call to confirm first as some stores no longer have faxing services locally. 
• When you call the store, confirm that they will retrieve the fax pages and hold them safely for you.
• Ask the sender to fax the document to that store’s fax number. 
• Make an appointment with the store to collect your fax. 
• You’ll need to provide the store employee with the necessary fax transmission details to ensure you collect the right fax. 
• Collect your faxed document and pay for the service.

Taking Faxing to the Next Level: Beyond Staples 

If there’s a Staples near you, then you’ll be able to send a fax fairly easily. However, it can get expensive and you’ll have to get there, taking time out of your busy day. That’s where digital fax solutions using an online fax service come in. 

eFax^® digital faxing let you send a fax from any internet-connected device at any time, and it offers increased security, better document management, and lower cost. There’s no worry that someone might see what you’re faxing like when you’re in a store or accessing your records on the machine.

eFax^® – Most Reliable and Secure Fax Service

eFax^® differs from Staples’ self-service faxing machines because you can fax from Internet-enabled devices like personal computers, laptops, or mobile phones. You don’t need a fax machine to send or receive faxes. 

You can do the following using eFax^®:

• Send and receive faxes anywhere, anytime, using your smartphone, tablet, computer, or laptop.
• Share files online from cloud services like iCloud, Google Drive, and Dropbox by downloading them and attaching them to your virtual fax.
• Add electronic signatures to your faxes by swiping your finger across your mobile phone’s screen or dragging and dropping a pre-saved signature.
• Store your incoming and outgoing faxes online for free across the life of your eFax^® account. 
• Use eFax Corporate^® for encrypted online fax that comply with applicable standards such as SOX, HIPAA, and GLBA. 
• Efficiently receive, send, and sign faxes online from your phone or tablet using a free mobile app.
• Receive and send faxes online using email, which is convenient, flexible, efficient, and accessible. 
• Protect your documents using data encryption at rest or in transit and Advanced Encryption Standard (AES).
• Send and receive faxes globally.
• Receive a notification once the recipient gets your fax.
• Get a toll-free fax number. 

The service is also cost-effective. You only pay a recurring monthly subscription rather than pay for every fax you send or receive. Additionally, you don’t have to travel to a store, which costs you time and gas money. 

Join eFax^® today to secure your communications, reduce costs with eFax’s digital fax solutions, and enjoy industry-compliant faxing.