Faxing without a landline connects technology-savvy businesses with slower adopters.
Nearly all businesses used to rely on faxing as a primary way to send documents to suppliers, customers, and partners. Today, much of that communication has switched to email, text messages, and file sharing. However, some organizations still rely on faxing as an important means of communication, particularly when signatures are required.
If you are one of the growing number of businesses operating without a phone line, you may be wondering how you can easily exchange documents with fax-loving organizations. Internet fax companies such as eFax provide easy ways to do just that.
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Evolution of Faxing
Since the first fax machine hit the business market in 1964, the technology has been changing and evolving to meet the needs of companies. Larger corporations shifted from multiple stand-alone fax machines and phone lines to a single server that collected and distributed all faxes from a single line. Small businesses invested in multi-purpose office machines bringing faxing capabilities to even a home office.
According to Business Insider, the number of organizations dropping landlines is growing. While more than 10 million companies used phone lines in 2010, that number fell to 6.4 million in 2018. As a result, learning how to fax without a phone line is now a growing demand for businesses.
Options for Faxing Without a Phone Line
More and more businesses operate with only a cell phone and an internet connection. If you have gotten rid of your landline and realize you still need to send and receive faxes, you may be wondering what your options are.
One option is to do it the old fashioned way - head out to a local printer, office supply store, or even the public library and pay a small fee for a faxing service. The main advantage of this option is that the fee is low and you don’t need to have any equipment or service of your own. However, this can be very inconvenient, especially if you have ongoing faxing needs. Finding a place that’s open, getting in the car, fighting traffic, and waiting in line to fax is a big waste of time. Not only that, but giving your private documents to a stranger to have them faxed for you is something to be avoided.
The second option is to sign up for an online fax service, which easily operates with an internet connection. These services, such as eFax, provide secure, convenient ways to fax without a landline. You can sign up and start faxing in just a few minutes, and you don’t even need a scanner because you can take a photo of your document with your phone to fax. In addition to the ability to simply send and receive faxes, you tap into the service’s added benefits including document storage, electronic signature, and searchable contacts and files.
Basic Steps for Faxing Without a Landline
Select an internet faxing provider such as eFax, and sign up for an account.
- Pick the plan that best meets the needs of your company in terms of expected fax volume.
- Star faxing!
Once your account is activated, create your fax with attachments or files, then enter a recipient’s fax number. You’ll have the opportunity to preview your fax before sending it, as well as file a copy once it’s sent.
Important Considerations for Choosing an Online Fax Service
Like in any growing market, new internet faxing service providers are popping up regularly. But there are also established, trusted online fax providers like eFax, which has served millions of people for over 20 years. Before selecting a service, be sure you understand what features are most important to your business. Select the provider that can provide the most value for your company. Here are some important questions to ask.
What kind of security do you provide?
Businesses often rely on faxed documents to share sensitive information such as pricing quotes and contracts. Before you select a provider, make sure your information will be protected.
Do you offer large file sharing?
If you plan on sending proposals or other large files, you may want to find out how your provider handles that volume.
Can I get my own fax number?
If you are looking to receive faxes, a fax number is going to be important (which is something you can’t get with a free fax service). A fax number can communicate something about your business. Be sure you have the option of picking a toll-free number to show you have a large, reputable presence or a local fax number to illustrate your community involvement.
Do you have electronic signature capabilities?
Many companies rely on faxes to obtain a signature for legal binding contracts or agreements.
How are faxes stored and accessed?
Your internet fax provider should be able to provide unlimited cloud storage of your fax documents. The ability to virtually file, sort and access faxed documents can come in handy down the road.
Do you have a mobile app?
Just as businesses have moved away from fax machines, more people are shifting from desktop computers to mobile tablets and phones. Be sure your provider allows you to send and receive faxes from a mobile device. With a good fax app, you can take a picture of what you want to send and avoid having to use a scanner too.
How can I access fax documents?
You’ll want to be able to send and receive through your email account.
Can I integrate my contact list from other programs?
The last thing you want to do is key in names and fax numbers. Be sure your provider can access and integrate existing contacts from other programs.
How to Fax Without a Phone Line Today
If you’re one of the growing number of businesses operating without a phone line, it’s time to explore your faxing options. Internet faxing is a convenient and affordable way to exchange fax documents with those customers, suppliers or partners who demand them. You can get started in minutes and avoid the hassle of finding a location that has a fax service.
Simply visit eFax
, explore its many value-added features, and sign up for an account