Is it Safe to Fax Personal Information?

Thursday, January 06, 2022

faxing personal information

Faxing is a convenient and flexible communication method for businesses and professionals. From sending invoices to contracting agreements and everything in between, businesses use fax machines and online fax services to send and receive important documents.

Is Fax Secure?

But is faxing personal information safe?

Faxing security is one of the main reasons fax is still a primary form of business communication. Fax machines communicate via telephone lines — not the internet. This makes it difficult for unauthorized third parties to access your private documents.

Is it safe to fax or email personal information?

Faxing is typically considered to be a safer and more secure way to send personal information than email. 

Email addresses can be compromised relatively easily compared to faxes. If someone manages to obtain your password, they can access all of your personal information, including any personal documents you have attached to any emails.

With email, there is also no delivery confirmation, so you may not know for sure whether or not your document ever made it to its intended location.

For these reasons, if you need to send sensitive documents to someone, such as medical records or legal documents, faxing is generally a safer option.

How Secure are Online Fax Services?

Online fax services offer a safe and convenient way to send personal information and sensitive documents.

When you send a fax through an online platform like eFax, your document is encrypted in transit to protect any sensitive information that it might contain. When someone sends a fax to you, it’s delivered directly to your eFax inbox, where your information will remain private and confidential.

man faxing online

Fax Machines vs. Online Faxing Services

With encryption, 24/7 customer support, and other important safety measures, online faxing services are just as good, if not better, than traditional fax machines when it comes to protecting your personal information.

Online fax platforms are also more accessible, cost-effective, and flexible than standard fax machines. You don’t have to worry about installation, phone lines, maintenance, or materials. Simply log into your eFax account, send a fax, and get notified in real-time when your fax is delivered.

Platforms like eFax give users the power to send and receive faxes from anywhere, sign documents online, share files, and organize their faxes for easy reference.

eFax Features & Benefits

eFax is the leading online faxing service thanks to its wide range of features and benefits that help users streamline their document workflows and communicate more efficiently.

Toll-Free & Local Fax Numbers

With toll-free and local fax numbers, businesses can enhance their national and local presence. This helps businesses establish credibility and maintain an open line of communication with their customers.

Electronic Signatures

The eFax electronic signature feature lets users quickly sign faxes from their desktops or smartphones. This eliminates the hassle of having to print out documents to sign before returning them.

Cloud Storage

The eFax mobile app integrates seamlessly with popular cloud storage platforms like Dropbox, iCloud, and Google Drive. Simply grab files from your preferred cloud storage app, attach them to your fax message, and hit Send.

3 Ways to Fax

To give users more flexibility, eFax offers three ways to conveniently send and receive faxes. You can send faxes from your desktop through your eFax account, with the eFax Messenger app, or via email.

woman faxing on computer

How to Send Faxes With eFax

Ready to get started?

Here are three easy ways to send and receive faxes with eFax.

eFax online

If you have access to a computer, you can log into your eFax account to send faxes through our online portal.

To send a fax using eFax online:

  1. Login to your eFax account.
  2. Click Send Faxes.
  3. Choose a contact from your address book, or enter the recipient’s Name and Company.
  4. Choose the recipient’s country from the Select Fax-To Country menu.
  5. Enter the recipient’s Fax Number.
  6. Click Include Cover Page.
  7. Type a subject and body.
  8. Select Browse to upload your documents. 
  9. Click OK.
  10. Click Send Faxes.

eFax offers the easiest way for users to quickly send faxes right from their computers.

eFax Messenger

The eFax Messenger app provides another convenient way to send and receive faxes.

After downloading eFax Messenger, follow these steps:

  1. Open a document on your computer.
  2. Click Print.
  3. Choose eFax Messenger as the printer.
  4. Click Print.

The file should now appear in eFax Messenger. To send your fax, follow these steps:

  1. Click New Fax.
  2. Choose a contact from your Address Book, or enter the recipient’s contact information.
  3. Click Send Copy to Me to receive a copy of your fax.
  4. Enter a Subject and an Attention name.
  5. Add more pages by clicking the Add New Page (+) button in the sidebar.
  6. Click Attach file to select files for upload.
  7. Click Send Fax.

eFax Messenger lets users send faxes without needing a fax machine, phone line, or any other materials.

Fax by Email

eFax even lets you send faxes directly from your email accounts.

To send a fax via email, follow these steps:

  1. Sign in to your email account.
  2. Create a new message.
  3. Enter the recipient's fax number followed by @efaxsend.com in the To field.
  4. Attach your files.
  5. Type your cover page into the body of the email
  6. Click Send.

eFax will convert your email into a fax and deliver it directly to your recipient.

FAQs

Are faxes secure?

Yes, faxes are generally considered to be a secure form of communication. Fax machines communicate via phone lines, which are more difficult to compromise than public internet connections, and online fax services use encryption, two-factor authentication, and other safety measures to protect your personal information.

How secure is online faxing?

Sending faxes with online platforms like eFax is safe. We understand how important it is that unauthorized users aren’t able to access your documents, and we take special precautions to protect your account and your faxes.

Is faxing personal information safe?

Yes, faxing personal information is safe. Whether you’re using a traditional fax machine or an online faxing service like eFax, you can count on your sensitive documents being safely delivered to the intended recipient.

 

eFax makes it easier than ever to safely send sensitive documents in a matter of minutes. Get started today!

Send and receive faxes in minutes.

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