How to Fax From a Printer

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Is Your Printer Fax-Enabled?

A printer has to have fax capabilities to be able to fax documents, so it's necessary to first determine if your printer is fax-enabled. Multifunction printers usually have "fax" buttons sitting next to the scanner. You may also check your printer for an inbuilt telephone jack, which lets you connect a landline to your printer. Once connected, you can start sending and receiving faxes.

If your multifunction printer doesn't come with fax capabilities, you may use a fax kit to allow it to fax. Refer to your printer's product guide to check if this is supported. If it is, connect with an office supplies vendor to request a compatible fax kit.

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Easily Fax From Printers

You don’t necessarily need a dedicated fax machine to be able to send and receive faxes. Learning how to fax from a printer is a quick and painless process that can come in handy when you don’t have access to traditional fax equipment.

Depending on the equipment you have, there are a few different ways to fax from a printer — even if you don’t have a phone line.

Read on to learn how to fax from a printer, whether or not your equipment has fax capabilities, and how an online fax service might be the ideal alternative to traditional faxing solutions.

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Does Your Printer Have Fax Capabilities?

Before getting started, it’s important to check if your printer has fax capabilities.

The quickest and easiest way to check is to see if your multifunction printer has a “fax” button located somewhere on it. Typically, it will be located near the scanner.

Alternatively, if your printer has a telephone jack located on it, that means you can connect a phone line to the printer. Once the phone line is connected, you are ready to send and receive faxes.

Lastly, some multifunction printers do not include fax capabilities but can be equipped with a fax kit to add these capabilities. Check your printer’s product information to see if this applies, and if so, contact an office equipment supplier to find the right fax kit for your machine.

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How to Fax From a Printer

If your printer has fax capabilities, you can send faxes through the print driver or document feeder.

Use the Document Feeder

Connect your printer to the phone line. Then do the following to start sending a fax:

Use the Print Driver

You can also print to fax using your device's print driver. Follow these steps to send a fax:

1

Open the document you intend to fax

2

From the File menu, choose Print. Or press Ctrl + P on your keyboard

3

Under Printer, select Fax

4

Type in the fax number of the recipient in the designated field

5

Press Send

How to Receive a Fax With a Printer

To automatically receive and print faxes sent to your printer, keep your machine turned on and securely connected to a phone line. Many enterprise-level and multifunction printers come with built-in memory. This means if your printer runs out of paper or ink, the fax is saved and can be printed later.

How to Use an Online Fax Service

If you don’t have a phone line or your printer lacks fax capabilities, you won't be able to send or receive faxes. Even if your printer is fax-enabled, without a phone line, you may still be unable to fax. 

This is where an online fax service such as eFax comes in. eFax is your complete internet fax solution that lets you easily send and receive faxes from your computer, phone or tablet. It offers paperless faxing, which is a cheaper, eco-friendlier and more efficient alternative to faxing from a dedicated fax machine or printer.

A subscription to eFax lets you send faxes via the eFax online interface and eFax Messenger. Faxing via email is also an option.

With an eFax subscription, users can send faxes via three quick and intuitive methods: by using eFax online, faxing via email, or by eFax Messenger.

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How to Fax with
eFax Online

How to Fax with eFax Online

To use eFax online, create a new message with a subject and body, attach the files you need to fax and click Send.

Follow the steps below to use eFax to send a fax:

  • 1.Log in to your eFax account

  • 2.Go to Send Faxes

  • 3.A new window will pop up. From your list of contacts, choose a recipient or enter the recipient’s Name and Company

  • 4.Go to Fax-To Country, then select your fax recipient’s location

  • 5.If the recipient is not in your contact list, enter their fax number

  • 6.To include a subject and body, choose the Include Cover Page option

  • 7.Next, click Browse and attach the documents to send, then click OK

  • 8.Navigate to Select Quality List to set your preferred fax resolution

  • 9.Click Send Faxes

As long as you're connected to the internet using your preferred device, eFax enables you to send faxes quickly—anytime, anywhere.

How to Fax by
Email

How to Fax by Email

eFax users can also send faxes via email without having to download any software or logging in to their eFax accounts.

Below are the steps you can follow:

  • 1.Start by creating a new email message

  • 2.In the To field section, type in the fax number of the recipient, followed by @efaxsend.com.

    For instance, to send a fax message to the fax number +1 222 333 4444, type in [email protected] If you're sending an international fax message, input the complete destination fax number. The country codes are listed here)
  • 3.You may attach a maximum of 10 files per fax

  • 4.To add a cover page, choose a fax cover page templates from the eFax template library or enter your message in the email's body.

  • 5.Click the Send button

Once you've completed the steps above, eFax will convert your email into a fax automatically and send it to the intended recipient.

How to Fax via
eFax Messenger

How to Fax via eFax Messenger

eFax Messenger is a print to fax driver, and you will have to download it on your desktop to get started.

When you're ready to print a document to eFax Messenger:

  • 1.Open the document you'll be faxing

  • 2.Choose Print from the File menu

  • 3.Designate eFax Messenger as your printer

  • 4.Click Print or OK. You should see the file in the eFax Messenger window

Next, perform the steps below to fax your document:

  • 1.Click New Fax

  • 2.In the To field of the Create window, enter the fax number of the recipient. Alternatively, select a contact from your Address Book

  • 3.To receive a fax copy, click Send Copy to Me

  • 4.Fill out the Subject and Attention fields

  • 5.If you want to add another page, in the sidebar, locate and click the Add New Page (+) button. Choose from the following new fax page options:

    • 1. Blank Page - Adds a blank page
    • 2. Cover Page - Adds a pre-formatted cover page
    • 3. Import File - Adds a PDF or image file
  • 6.You can also add other documents by clicking Attach File and selecting the file you want to upload

  • 7.Finish by clicking Send Fax

eFax Messenger is an efficient solution for sending faxes without the need for expensive supplies or equipment.

Advantages of eFax

 

If you don’t have dedicated faxing equipment, you can use a printer to send a fax. If you don’t have a multifunction printer or want to lower equipment expenses, eFax is an alternative worth considering. Its features and advantages include:
  • Lifetime Storage: eFax securely stores your faxes online, provided your subscription stays active.

     

  • Toll-free fax number: eFax provides toll-free fax numbers so your customers can contact you from anywhere at no cost.

     

  • Cost Reduction: Installation, supplies and maintenance add up and can be expensive over the long term. Online fax subscriptions are affordable, and you don’t spend a lot of money on supplies, installations or maintenance.

  • eSign capabilities: You can sign your faxes digitally, thus allowing you to return important documents promptly.

     

  • Local fax numbers: eFax customers also get local fax numbers to facilitate communication with local clients.

     

  • Compatibility with Cloud Storage: eFax lets you retrieve documents from various cloud storage sites, such as Google Drive and Dropbox, enabling you to send or receive crucial documents anywhere—all while maintaining client confidentiality.

These make eFax a trusted go-to fax service for businesses or individuals looking for a modern and eco-friendly faxing solution. Still not convinced? Check out these eFax reviews for more insight into how your business will benefit from online fax services.

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FAQs

Yes, you need a phone line to fax from a printer. However, if you don’t have a phone line to connect to your printer, you may sign up for an online fax service like eFax to fax from a printer—no phone lines necessary!

Yes, you can. Simply create an eFax account, print your documents to eFax Messenger and then send from another device.

The phone line number your multifunction printer is attached to is your fax number. If you’re not sure, call 1-800-444-4444, an MCI-operated toll-free line.

Alternatively, if you don’t have a phone line, you can get toll-free and local fax numbers by signing up for eFax.

If you don’t have a phone line, sign up for eFax to get local and toll-free fax numbers. eFax boosts productivity and cuts costs while eliminating the need for complex, expensive or outdated equipment.

To see for yourself why eFax is the best faxing solution available, sign up today!

Send and receive faxes in minutes.

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