How to Fax Wirelessly

Friday, April 22, 2022

Wireless cloud fax

The world has changed. Gone are the days of corded phones cluttering up desks, dial-up internet screeching at all hours, and TV with only a few channels. 

These days you can call anyone, anywhere, from pretty much anyplace. Television has more channels than we can handle. We went from record players to CD players, followed by mini disks and iPods, until finally, we realized it was easier if our phones handled playlists. 

So why are we still using fax machines tethered to cords and cables? 

Welcome to the World Of Wireless Faxing

Send and Receive Faxes in minutes

It's the dawn of a new age, and fax machines have evolved. Mobility is the in thing, and with options including faxing by email, sending your fax from your smartphone, and wireless fax machines, faxing has never been more mobile. And there's no need for an old-fashioned phone line to make these work, as they don't require a landline. 

You've got faxes, and we've got options. It's never been easier to fax wirelessly, so ditch the cables and find your fax freedom.

Faxing With a Wireless Fax Machine

You may believe you can send wireless faxes via WiFi using an all-in-one printer. These are commonly owned by offices and individuals at home. These do have fax capability, but the wireless element of most wireless fax machines is, in reality, no more wireless than the way it connects to your computer. 

The fact your computer connects to the machine via WiFi is what makes it wireless. You will still need to plug your machine into a phone jack if you want to fax via a WiFi printer. Wirelessly faxing from a printer is only possible without a phoneline connection if you connect via a cellular network.

Two types of machines can connect to mobile networks:

  • GSM fax machines are available that function via T-Mobile or AT&T networks
  • CDMA machines working through the Sprint and Verizon networks

Getting a wireless fax machine is as simple as adding another cell phone to your existing contract. It will need its own account and phone number.

You'd also need to get a new fax machine enabled for that network if you change networks, just like changing your cellphone provider.

Man faxing on home laptop

What Are The Downsides of Physical Fax Machines?

Physical fax machines do come with a few downsides, whether or not they're wireless.

Paper Copies

You must have a hard copy of any document you're faxing to use a physical fax machine. This can be inconvenient if you don't have one, as you'll need to print one out before feeding it through the machine. 

In the modern age of paperless business, this is hardly ideal. You will also need to scan in any faxes you receive if you want to keep an electronic record of them. 

Missed Faxes

What happens when your physical fax machine is switched off? Not a thing.

Unlike wireless fax machines that receive and store digital faxes, if your physical machine is off, you have the potential to miss incoming communications. 

If you're sharing a fax machine in an office, there's also the possibility that someone else can pick up your fax by mistake. This can cause you to miss important correspondence or even miss out on business deals.

Cell Service

With wireless fax machines working via cellular networks, you'll also need to be highly confident in your chosen cell service. Faxes won't be able to reach your machine if your network is spotty.

Cost

There are several expenses that come with a wireless fax machine you should be aware of, including:

  • Your fax machine itself
  • Ink and/or toner
  • Paper
  • The additional cellular account it will run on

Don't worry. There are far more convenient options.

Fax from Your Computer over WiFi

Instead of relying on a stationary (and bulky) fax machine, go paperless and start sending WiFi faxes via an online fax service. You can use services such as eFax, which allow you to receive faxes directly to your email inbox or via an online portal. You can even use Gmail to send and receive your faxes.

An online fax machine is much like a traditional one, as you will have a dedicated fax number associated with your online fax account. You can easily create a national presence by choosing a toll-free 800 number. Or, keep it local and show you're part of the community with a number boasting a local area code. 

Using Your Cellphone to Send a Wireless

You can also use your cellphone to send and receive wireless faxes for even more portability and flexibility.

There are several ways you can do this. First, if you're not a regular faxer and rarely need to send one, you can use a mobile app that charges per fax or page. If you are a more regular faxer, you'll usually find you save money with a subscription service.

With eFax mobile's fax app, you can use your phone to fax documents at any time of day or night, wherever you happen to be. Standing on a mountaintop and need to send a fax? You can, as long as you've got cell service!

Mobile fax apps are easily accessed and simple to use. They are effectively the same as an online portal but optimized so they work well on mobile devices.

How to Get Started Sending Wireless Faxes

Getting up and running using an online faxing service like eFax takes only a few minutes. While it was once a time-consuming and inconvenient process, sending a fax is just as simple as emailing, yet it retains all the benefits of fax.

Get started sending online faxes today when you sign up for eFax now. It's the most affordable and convenient way to send faxes wirelessly.

Woman faxing on cellphone

FAQs

Can You Fax via WiFi?

Yes! Using an online fax service makes it easy to send faxes via WiFi. You'll use a simple online portal to send your fax or ping it to someone by email. All you need is a WiFi connection.

With eFax, smartphones can also send faxes via WiiFi. Just use the eFax mobile app or your email.

Can You Send a Fax From A Wireless Printer if You Don't Have a Phone Line?

While your wireless printer talks to your computer via WiFi, it still requires an old-fashioned landline (plus fax capability) to send out faxes.

If you have a WiFi multifunction printer, the only way to use it to send a fax is by scanning your document and then sending your document via an online fax service like eFax.

How Do I Send WiFi Faxes?

First, you will need to sign up for an online service like eFax. It's quick and easy to get your account set up. Follow these steps:

  1. Create your eFax account and log in online 
  2. Click the "Send a Fax" button 
  3. Fill in the name and fax number of the recipient
  4. Attach your documents. You can use up to 10 per transmission
  5. Type out any message you want to send. This will show on the fax cover sheet 
  6. Finally, click "Send Fax," and you're done

No need to worry about paper or business signals—and no waiting.

It's also just as simple to send online faxes via email.

  1. Draft a new email and address it to your recipient's fax number, followed [email protected] 
  2. Add your attachments. You can have up to 10Type out your message—which will appear on the fax cover sheet—in the body of the email 
  3. Hit send 

It's just as easy sending a wireless fax via email as sending a regular email. The big difference is that it's safer to send important documents via fax. This is because faxed documents don't get stuck in spam filters, as emails frequently do. 

And just like all fax machines, your wireless fax will send you confirmation of delivery. That way, you can be completely confident your fax reached the recipient.

Whoever is receiving the fax will either see it through their online portal or receive it via email, depending on how their own fax system is set up. So whether you send your fax wirelessly or traditionally, it makes no difference to the recipient.

What Functionality Do You Have Sending Wireless Faxes via Cellphone?

When sending faxes via your cellphone using a wireless connection, you still have plenty of options and functionality. The app means you can eSign important documents easily from your phone. There is no need to print them off, sign by hand, scan them in and then send them. Instead, just sign electronically within the app. In addition, you can fax documents stored on your phone and documents you have in cloud storage like Dropbox, Google Drive, or iCloud.

You can also use email to send wireless faxes from your phone, exactly as you would from a computer. 

What Is Print to Fax?

A simple function, print to fax, allows you to simply send a fax using the print function within your document. Rather than sending your document to a printer to create a physical copy, you have the option to fax the document to the required recipient. This is a great feature that helps you streamline your processes and save time (not to mention paper!). 

 
To get started faxing online, sign up for eFax now. It’s the most convenient, affordable way to get started with wireless faxes.

Send and receive faxes in minutes.

Start Faxing Now