How to Fax Wirelessly

Friday, May 22, 2020

Wireless cloud fax

For businesses that rely on faxing, the traditional method can seem clunky, slow, and outdated. These days, you can make calls, watch TV, get online, and listen to music without being tethered to cords and cables. So shouldn’t you be able fax wirelessly, too?

Fortunately, there are several wireless fax options available. From wireless machines to online apps to fax by email, the world of faxing has never been more mobile. And since these methods don’t require phone lines, you don’t need an old-fashioned landline to make them work.

Although there are a few different options, they don’t all provide the same benefits and convenience. So read on to find out which solution will work best for you and see how to fax wirelessly.

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Table of Contents

Fax With a Wireless Fax Machine

The common “all in one” printers that many people have at home or in their offices do have fax capability. So you may think you can send a wireless fax over a WiFi printer.

But most wireless fax machines are only “wireless” in the way they connect to your computer. The WiFi connection between the machine and the computer is what makes the machine wireless.

To fax over a WiFi printer, you’ll still need to plug the machine into a phone jack.

The only way to fax from a wireless printer without a phone line is to get a special fax machine that connects to a mobile cellular network.

There are two types of these cellular network machines. A GSM fax machine works on the AT&T and T-Mobile networks. A CDMA fax machine works on the Sprint and Verizon networks.

You’ll need a separate cellular account and phone number to dedicate to your cellular-enabled wireless fax machine. It’s like adding another cell phone to your plan.

And if you ever change from AT&T to Sprint, for example, you would need a new fax machine for the new network.

There are a few downsides to the physical fax machine model, whether it’s wireless or not.

Physical fax machines require you to have a hard copy of the document you want to fax. If you don’t have one, you must print the document before you can feed it through the machine. Also, you’ll have to scan any received faxes if you want to save them electronically.

There’s also the potential to miss faxes. If the machine is turned off or if a coworker picks up your fax by mistake, you could miss important correspondence.

And with wireless fax machines on cellular networks, you’ll have to be very confident in your cell service. A spotty network could result in faxes not making their way through to your machine.

Plus, there’s the cost. A physical wireless fax machine will require the following expenses: 

  • The machine itself
  • Paper
  • Ink/Toner
  • An additional cellular account

Now, let’s talk about some wireless fax alternatives that may be more convenient.

Man faxing on home laptop

Fax Over WiFi from Your Computer

Instead of relying on a bulky, stationary fax machine, you can go paperless and send WiFi faxes through an online fax service. Services like eFax let you receive faxes to an online portal or directly to your email inbox. You can even send and receive faxes with Gmail.

Just like with a traditional fax machine, your online fax account will be associated with a fax number. You can choose a toll-free 800 number to create a national presence. Or, you can choose a number with a local area code to signal that you’re a member of your local community. 

How WiFi Faxes Work

The first step is to sign up for an online fax service like eFax. Setting up an account takes fewer than five minutes. Then follow these steps:

  1. Log into your eFax account online 
  2. Click “Send a Fax” 
  3. Fill in the recipient’s name and fax number
  4. Attach up to 10 fax documents per transmission
  5. Type a message if you wish — the message will appear on the recipient’s fax cover sheet 
  6. Click “Send Fax”

    That’s it. There’s no paper, no busy signals, and no waiting involved.

    You can also send online faxes over email, which is just as simple.

    1. Draft a new email. With eFax, you’ll address the email to the recipient’s fax number, followed by It will look like this: [email protected].
    2. Attach up to 10 documents to your email.
    3. Type a message into the body of the email. This will appear on the recipient’s fax cover sheet. 
    4. Hit send. 

      Sending a wireless fax by email is just as simple as sending a regular email. But fax is a safer way to send important documents. It also doesn’t get caught in spam filters, as emails have been known to do.

      And like all faxes, wireless fax provides delivery confirmation. So you can be confident that the intended recipient got your fax.

      If your fax recipient also uses an online fax service, they’ll receive the fax to their online portal or to their email. But if they have a traditional fax machine connected to a phone line, the fax will print out on their machine. It will make no difference to the recipient.

      Woman faxing on cellphone

      Send a Wireless Fax From Your Cellphone

      For even more flexibility and portability, you can also send and receive wireless faxes on your cellphone.

      There are a few ways to do this. If you only fax rarely, there are mobile apps that charge a fee per fax or per page. But if you fax often, you’ll find a subscription service to be much more affordable.

      With the eFax mobile fax app, you can fax documents from your phone wherever you are, day or night. You could fax from a mountaintop, as long as you had cell service!

      The mobile fax app has the same basic operation as the online portal. But it’s optimized for a mobile phone or tablet.

      The app allows you to eSign important documents right from your phone without printing them. You can fax documents that are stored on your phone, or documents in cloud storage like Google Drive, Dropbox, or iCloud.

      You can also send wireless faxes by email from your phone, just like you would from your computer. 


      Can You Fax Through WiFi?

      Yes! With an online fax service, you can send faxes through WiFi. You’ll be able to fax through an online portal, or by email with nothing more than a WiFi connection.

      You can also send faxes over WiFi from a smartphone with the eFax mobile app or by email.

      Can You Fax From a Wireless Printer Without a Phone Line?

      A wireless printer communicates with your computer over WiFi. But it still needs an old-fashioned phone line (and fax capability) in order to send faxes.

      The only way to send faxes using a WiFi multifunction printer is to use the printer to scan your document, and then use an online fax service like eFax to send your transmission.

      Get Started with Wireless Faxing

      You can be up and running with an online service like eFax in less than five minutes. What used to be an inconvenient, time-consuming process is now as simple and efficient as email, while providing all the benefits of a fax.

      To get started faxing online, sign up for eFax now. It’s the most convenient, affordable way to get started with wireless faxes.

      Send and receive faxes in minutes.

      Start Faxing Now