The world has changed. Gone are the days of corded phones cluttering up desks, dial-up internet screeching at all hours, and TV with only a few channels.
These days you can call anyone, anywhere, from pretty much anyplace. Television has more channels than we can handle. We went from record players to CD players, followed by mini disks and iPods, until finally, we realized it was easier if our phones handled playlists.
So why are we still using fax machines tethered to cords and cables?
It’s the dawn of a new age, and fax machines have evolved. Mobility is the in thing, and with options including faxing by email, sending your fax from your smartphone, and wireless fax machines, faxing has never been more mobile. And there’s no need for an old-fashioned phone line to make these work, as they don’t require a landline.
You’ve got faxes, and we’ve got options. It’s never been easier to fax wirelessly, so ditch the cables and find your fax freedom.
The fact your computer connects to the machine via WiFi is what makes it wireless. You will still need to plug your machine into a phone jack if you want to fax via a WiFi printer. Wirelessly faxing from a printer is only possible without a phoneline connection if you connect via a cellular network.
Two types of machines can connect to mobile networks:
Getting a wireless fax machine is as simple as adding another cell phone to your existing contract. It will need its own account and phone number.
You’d also need to get a new fax machine enabled for that network if you change networks, just like changing your cellphone provider.
Physical fax machines do come with a few downsides, whether or not they’re wireless.
You must have a hard copy of any document you’re faxing to use a physical fax machine. This can be inconvenient if you don’t have one, as you’ll need to print one out before feeding it through the machine.
In the modern age of paperless business, this is hardly ideal. You will also need to scan in any faxes you receive if you want to keep an electronic record of them.
What happens when your physical fax machine is switched off? Not a thing.
Unlike wireless fax machines that receive and store digital faxes, if your physical machine is off, you have the potential to miss incoming communications.
If you’re sharing a fax machine in an office, there’s also the possibility that someone else can pick up your fax by mistake. This can cause you to miss important correspondence or even miss out on business deals.
With wireless fax machines working via cellular networks, you’ll also need to be highly confident in your chosen cell service. Faxes won’t be able to reach your machine if your network is spotty.
There are several expenses that come with a wireless fax machine you should be aware of, including:
Don’t worry. There are far more convenient options.
You can also use your cellphone to send and receive wireless faxes for even more portability and flexibility.
There are several ways you can do this. First, if you’re not a regular faxer and rarely need to send one, you can use a mobile app that charges per fax or page. If you are a more regular faxer, you’ll usually find you save money with a subscription service.
Mobile fax apps are easily accessed and simple to use. They are effectively the same as an online portal but optimized so they work well on mobile devices.
Yes! Using an online fax service makes it easy to send faxes via WiFi. You’ll use a simple online portal to send your fax or ping it to someone by email. All you need is a WiFi connection.
With eFax, smartphones can also send faxes via WiFi. Just use the eFax mobile app or your email.
While your wireless printer talks to your computer via WiFi, it still requires an old-fashioned landline (plus fax capability) to send out faxes.
If you have a WiFi multifunction printer, the only way to use it to send a fax is by scanning your document and then sending your document via an online fax service like eFax.
No need to worry about paper or business signals—and no waiting.
It’s also just as simple to send online faxes via email.
It’s just as easy sending a wireless fax via email as sending a regular email. The big difference is that it’s safer to send important documents via fax. This is because faxed documents don’t get stuck in spam filters, as emails frequently do.
And just like all fax machines, your wireless fax will send you confirmation of delivery. That way, you can be completely confident your fax reached the recipient.
Whoever is receiving the fax will either see it through their online portal or receive it via email, depending on how their own fax system is set up. So whether you send your fax wirelessly or traditionally, it makes no difference to the recipient.