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Fax from Word: A Guide to Faxing from Microsoft Word

Microsoft Word has been one of the most-used tools in business for years. In the past, if you wanted to fax a document you created in Word, you’d have to follow multiple steps. You’d need to print your document and scan it before faxing it. Today’s electronic faxing solutions, like eFax, make this process much easier.
Using eFax, you can send documents directly to your intended recipient without printing anything first. Our mobile fax app makes it even possible to sign, edit and send faxes on the go with your tablet or smartphone.
Modern faxing doesn’t require paper, printers or ink. Also, you’ll never have to worry about having your document get marked as spam or missed in an email inbox. With a user-friendly eFax account, you can quickly fax your documents directly from Word. Now, you can work from wherever, whenever.

Why Fax a Word Document?

When you work in Word, you typically have formatting you want to preserve for your recipient. Faxing a Word document allows you to keep your current structure and layout.
However, Word attachments can look like viruses or spam attachments. This can cause them to be flagged as spam or junk on the receiver’s end—and that can mean your communications won’t get through to the intended recipient. To eliminate concerns, electronic fax can be used to send your Word document securely and without disrupting the formatting. Your recipient will rest easy knowing the fax is legitimate, and your email account won’t be marked as potentially malicious.
Faxing has come a long way from its earliest days. You are no longer required to fax from an office or use a special machine. Today’s premier technology allows you to fax your Word document from anywhere at any time with an eFax account.

3 Simple Ways to Fax Directly from Word with eFax

When you want an efficient option for sending Word documents, you can use eFax. There are three simple methods that allow you to send your documents quickly. With all three approaches, you can fax a Word document instantly, without any need to manually print and scan your document.
To send a Word Doc by fax, start by signing up for an eFax account. Our quick signup process is easy and only takes a few minutes. Once you’ve set up your account, you will have access to faxing options within Word.
There are three easy options for faxing a Word document once you’ve created an eFax account.

Use eFax Messenger to Fax a Word Document

If you want to send a fax directly from Word, you can do it from eFax Messenger. Our free desktop software makes it easy to streamline your faxing process. You can use eFax Messenger with Google Docs as well, making it a powerful solution for all your document faxing needs.
With one unified interface, you will be able to sign, edit, send, create and store faxes quickly. Our eFax Messenger software is free to download after getting your eFax account.
After establishing your account, you will have access to eFax within Word itself. Automatically change any Word document into a fax document just by setting eFax Messenger as your printer.
How to Print to Fax a Word Document
It’s extremely easy to use the eFax print to fax feature. All you need to do is follow a few simple steps:
  1. Open your document in Microsoft Word.
  2. Choose “Print” and set the eFax Messenger as your printer. This launches the eFax Messenger software.
  3. Fill out the fax form in Messenger and click “Send” to submit your fax.

Faxing by Email

The fastest and easiest solution for a one-time message is probably faxing by email. While the eFax Messenger software makes the electronic faxing process faster and simpler, the setup process takes longer than sending directly through your email or your eFax account. If you have an eFax account, you can fax your Word documents on any computer or device where you have access to your email account.
How to Send a Fax by Email
  1. Open a new email message in the email account you have connected to eFax.
  2. Enter the recipient’s fax number followed by (for example: [email protected]).
  3. Attach your Word document to the email.
  4. Any text you want on a cover page can be added to the body of the email.
  5. Click send.
With these simple actions, you will have a fax heading directly to the recipient from your email!
You can also follow the above steps if you want to send a fax through Microsoft Outlook. With this process, eFax will convert your email and attachment into an electronic fax and deliver it directly to your recipient.

Sending a Fax Online

Sometimes, you may not have easy access to your email or eFax Messenger software. For example, if you are on a work computer or device, you can choose to send your fax through your eFax account without downloading the eFax Messenger software or going through email. If you want to send your fax online, you will need to first save your Word document to the device or desktop you plan to use for the fax.
How to Send an Electronic Word Doc Fax Through eFax
  1. On the MyPortal page, click “Send Faxes.”
  2. Enter your recipient’s information.
  3. Select “Include Cover Page” to enter a subject and message if desired.
  4. To Attach your Word Doc (click “Browse” and choose your document).
  5. To send your fax, click Send.
  6. You will receive an email confirmation that your fax was successfully sent.
Using your eFax account, you can quickly send your Word document as an electronic fax without downloading tools or signing into sensitive email accounts.

Benefits of Online Faxing

Why choose online faxing over email or traditional fax? These benefits of online faxing make sending your Word document reliable and fast.

Sending an Electronic Fax Is Convenient for You and the Recipient

Faxing through eFax is convenient and fast. Our easy-to-use platform makes it a quick and pain-free process.
Fax has been around for quite a while and it’s not going anywhere because it’s convenient in professional settings. Modern online faxing is even more convenient without the need for expensive equipment.

Online Faxing Provides Security and Privacy for Your Documents

Traditional faxing offered a higher security risk with sensitive documents often left around a fax machine. Email can also pose a threat with hackers and phishers looking for cracks.
With online faxing, your Word document is securely kept within the eFax platform until the recipient is ready to download and use or store the file. Your confidential faxes are kept safe and secure throughout the eFax process.

Fewer Messages are Lost or Blocked When Using a Direct Fax Number

By sending a fax, you will have direct access to your recipient. Unlike email, online faxes don’t get trapped in a hidden folder, marked as spam or look like a suspicious attachment. This can cause your email to receive a black mark as a possible malicious sender, which could ultimately result in your account being limited or suspended.
Make sure every attachment and document goes exactly where you want it to go with a specific fax number and straightforward process. You don’t have to worry about filling up someone’s inbox with a large attachment when you send a fax.

Electronic Fax Allows You to Feel Confident Your Message Got Through

Fax machines can exist without a network connection—operating over the phone networks. If the internet is down or acting glitchy, you may not be able to send and receive documents. The same is true if your power goes out or your physical fax machine goes down.
Electronic fax solutions let you send and receive documents any time, day or night. Plus, with every transaction, you get a confirmation page that acknowledges your document was sent to the recipient and received by their fax machine or electronic fax account. It’s hard for someone to claim they missed your message or didn’t see something when you have delivery confirmation receipts.

Electronic Faxes are Cost-Effective and Don't Require Special Equipment

You don’t need to purchase a fax machine, ink or any special equipment to send, receive, edit and store electronic faxes. With eFax, we eliminate the need for bulky and pricy fax equipment that traditionally takes up space in your home or office. You can use our platform to send modern electronic faxes, enjoying the benefits without the additional expenses.

eFax Makes the Process of Faxing Fast, Convenient, Affordable and Easy!

If you want the ability to send an electronic fax, we can help. Get started today and see why eFax is a trusted partner for millions of professionals and organizations.

Get Started with eFax

We know your documents are time-sensitive and private. Our solutions are designed to offer top-level security without the hassle of traditional faxing. Send electronic documents directly from Word or take a picture of your paper document to fax it as an image.
  • Don’t get blocked by spam filters
  • Sign and fax documents on-the-go
  • Save time by avoiding unnecessary printing or scanning
Contracts, invoices and other important documents can all be sent directly from Word and the device or desktop of your choice with eFax.

Send and receive faxes in minutes.