Secure and Scaling Storage

eFax’s Secure Document Management and Scalable Storage

Streamline Document Workflow with Unmatched Security and Elastic Storage Solutions.

With a two-tiered approach to fax management, eFax provides military-grade security while flexibly scaling to meet your business’s growing demands.

Secure Document Management

Fortify your fax communications with eFax’s Secure Document Management, ensuring top-level encryption and compliance with global data protection standards.

Military-Grade Data Encryption

Every document sent through eFax is shielded with military-grade encryption technology, establishing a fortress around your communications. This encryption occurs the moment your fax is sent and continues to protect your document until it safely reaches the intended recipient. Even when at rest, your documents are encrypted, ensuring they remain impenetrable to unauthorized entities.

Not only does this protect your information from external threats, but it also secures your data against internal vulnerabilities. With eFax, you can conduct your business knowing that your faxes travel through the most secure channels available, maintaining the confidentiality and integrity of every piece of information.

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Regulatory Compliance Mastery

Our Secure Document Management system is engineered to align with stringent regulatory frameworks, such as GDPR, HIPAA, and SOX. eFax’s compliance ensures that your faxes are handled according to the highest legal and ethical standards, significantly reducing the risk of non-compliance penalties and data breaches.

This meticulous attention to compliance is maintained through regular updates to our security protocols, adapting to the latest regulations and industry best practices. Your business benefits from our proactive approach, allowing you to focus on your core activities without the added concern of regulatory compliance in your document transmissions.

Administration

Granular Access Control

eFax provides sophisticated access controls that allow you to manage who can send, receive, and view your faxes. These permissions can be tailored to the roles and responsibilities within your organization, ensuring that sensitive information is only accessible to authorized personnel. It’s a customizable approach that not only secures your data but also enhances the accountability of document handling within your team.

In addition, our system offers detailed tracking and auditing capabilities. This ensures that every action taken with your documents is logged, providing a clear trail for internal audits or compliance checks. With eFax, you’re not just sending faxes; you’re maintaining a secure, traceable record of all your communications.

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Continuous Security Monitoring

At eFax, security isn’t just about strong defenses; it’s also about vigilant monitoring. Our systems are constantly overseen by a team of security experts, using sophisticated tools to detect and deflect any unusual activity. This continuous monitoring ensures that threats are identified and neutralized before they can compromise your data.

Furthermore, we employ a resilient infrastructure designed to withstand various cyber threats, from DDoS attacks to phishing attempts. With our round-the-clock security operations, your document management system remains robust and impervious, ensuring that the trust your clients place in you is well-founded.

Use Cases

Use Case

HIPAA-Compliant Healthcare Communications

eFax’s secure document management system ensures HIPAA compliance in healthcare, providing military-grade encryption for sensitive patient data transmission.

Use Case

Enhanced Legal Document Confidentiality

Tailored for law firms, eFax offers granular access control and continuous security monitoring to maintain the confidentiality of sensitive legal documents.

Use Case

Reliable Financial Data Management

In the financial sector, eFax’s scalable storage solutions and seamless integration with existing systems ensure the secure handling of critical financial documents.

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eFax Protect

Protect: eFax Protect allows you secure faxing with 256-bit AES encryption and HIPAA, SOX and GLBA regulatory compliance. With a mobile application, no additional hardware (read: fax machines) and free online storage, eFax Protect meets your business compliance needs. You can fax by email and even share large files.

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eFax Corporate

eFax Corporate offers the same regulatory compliance as eFax Protect, with additional PCI and FERPA compliance for the finance and education sectors. Additionally, with eFax Corporate, you get a full admin portal for account setup and reporting and integrations with existing applications like Microsoft Office, SAP, CRM, EMR, EHR, ERP and other business applications.

Scalable Storage Solutions

Embrace eFax’s scalable storage technology, engineered to accommodate your growing business needs with seamless expansion and reliable, accessible cloud-based solutions.

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Adaptive Storage Expansion

eFax’s Scalable Storage Solutions are designed to grow alongside your business, dynamically scaling as you do. From small startups to large enterprises, eFax’s system adapts to your increasing document storage requirements. This flexibility allows you to focus on business growth, confident in your evolving document management capabilities.

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Seamless Integration with Existing Systems

eFax’s storage solutions integrate smoothly with your existing business systems, enabling a hassle-free transition that won’t disrupt daily operations. The integration works across various platforms, ensuring continuous workflow and minimizing the need for new training, thus accelerating adoption and enhancing efficiency. Our enterprise-level cloud storage solutions are designed to integrate smoothly with your current infrastructure, allowing for a straightforward transition without impacting your daily operations.

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Reliability and Access Anytime, Anywhere

Reliability is key with eFax’s cloud storage, offering secure and constant access to your documents. Our system ensures 24/7 availability, crucial for fast-paced business needs, and is backed by a strong disaster recovery plan for minimal downtime. This guarantees that your essential documents are always accessible, keeping your business agile and reliable.

Relevant Industry Solutions

Healthcare
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Healthcare

When you work in healthcare, you need your faxes to be HIPAA compliant. Thankfully, eFax Corporate offers HIPAA-compliant electronic faxing that also integrates with your electronic health record (EHR) software for easy and quick integration. Instead of sending patient documents and forms manually, what if you could send them as easily as sending an email? With eFax Corporate, you can do just that. You can even share large files, like X-ray results and PDFs in the eFax interface.

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Finance
eFax Corporate

Finance

As a financial institute, you’re often working with personal and private customer and client data. Your business likely needs to adhere to the Payment Card Industry Data Security Standard (PCI) and the GLBA Act, which requires strict safeguards for the collection, use and sharing of consumer data. eFax Corporate is GLBA and PCI-regulated, so you can confidently use eFax to send safe financial documents within your institution and to other financial businesses.

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eFax Protect

Legal

When it comes to legal dealings, lawyers need to maintain client confidentiality, keep case details private and ensure documents are sent and received safely. Thanks to eFax Protect’s audit trails and tamper-evident logs, you’ll be able to track your documents as you send them. Data encryption at rest and in transit safeguards client documents and evidence, so your paperwork stays within your law firm where you want it.

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Relevant eFax Features

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Simplify Large File Sharing

Healthcare documents can be large — often too large for email. With eFax, you can easily send up to 3GB of files to 20 colleagues.

Toll Free Numbers

Toll-Free Numbers and Easy Number Porting

Do you manage a local healthcare facility? A national one? Either way, you can get a local or toll-free fax number to match. Or you can port your existing fax number.

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Send and Receive Faxes by Email

Don’t worry about checking yet another app for new faxes. You can receive protected faxes right to your email and then send faxes by emailing directly to the recipient’s fax number.

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3rd Party Storage Integration

eFax makes it easy to store and organize faxes. If you don’t want to use the eFax cloud storage, you can easily integrate storage apps like Google Drive and DropBox.

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Related FAQs

See All FAQs

eFax is a modern digital faxing solution that operates over the internet, whereas traditional fax systems rely on physical fax machines and phone lines. With eFax, you can send and receive faxes using your email or a mobile app, making it more efficient and eco-friendly compared to traditional methods

No, eFax can be integrated with your existing equipment. You can access your eFax account from any device with an internet connection. Our IOS and Android apps make it even easier to fax on the go without having to upgrade your equipment.

Yes, eFax is a legitimate and trusted provider of online faxing services. It has been serving customers for years, offering secure and efficient fax solutions. Many businesses and individuals use eFax for their faxing needs.

The time it takes for a fax to be sent or received can vary depending on several factors, including the quality of your internet connection, the size of the fax, and the efficiency of the fax service provider. Typically, digital faxes are sent and received almost instantly, but in some cases, it may take a few minutes. If sending to a traditional fax machine, it may take longer as it depends on the recipient’s machine and phone line quality.