Electronic Record Keeping

Streamline Your Record Keeping with eFax

eFax’s unlimited digital fax storage makes it easy to store all of your fax documents electronically in the cloud.

Electronic Record Keeping

eFax’s electronic record-keeping feature offers an efficient, easy-to-use solution for digitizing and storing faxes.

Unlimited Cloud Storage

With eFax’s unlimited cloud storage, you can store as many fax documents as possible without worrying about physical storage space or desk clutter. This helps guarantee the safety, security, and constant availability of your faxes, providing smooth workflow integration and effective record handling.

For as long as you maintain an eFax subscription, your faxes are safely stored in the cloud, removing the requirement for physical storage methods like filing cabinets, external hard drives, or costly document management systems.

eFax unlimited cloud storage

Improved Record Keeping

Whenever you send or receive a fax using eFax, the document gets instantly converted into a digital format and is saved in the cloud. This process bypasses the traditional steps of manually scanning or printing faxes, conserving both time and resources.

With eFax’s electronic record-keeping feature, you can easily organize your faxes into folders, add tags and labels for easy retrieval, and even search for specific documents using keywords. This makes record-keeping more efficient and organized and reduces the chances of lost or misplaced sensitive documents.

Improved record keeping

Relevant Use Cases

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Easy Collaboration

eFax lets you easily communicate with your team members and clients right on the faxes. You can create custom cover letters, leave timestamps for signatures and quickly sign faxes on the go.

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Flexible Faxing for Each Lawsuit

Need to fax to multiple colleagues? Share large files during e-discovery? Request signatures on faxed documents? With eFax, lawyers can do all that and more with flexible faxing options.

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Less Downtime and IT Resources

Fax machines are notoriously unreliable. But with online legal faxes through eFax, you don’t have to worry about downtime or the IT resources needed to address such issues.

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eFax Protect

Protect: eFax Protect allows you secure faxing with 256-bit AES encryption and HIPAA, SOX and GLBA regulatory compliance. With a mobile application, no additional hardware (read: fax machines) and free online storage, eFax Protect meets your business compliance needs. You can fax by email and even share large files.

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eFax Corporate

eFax Corporate offers the same regulatory compliance as eFax Protect, with additional PCI and FERPA compliance for the finance and education sectors. Additionally, with eFax Corporate, you get a full admin portal for account setup and reporting and integrations with existing applications like Microsoft Office, SAP, CRM, EMR, EHR, ERP and other business applications.

Better-Security

Better Security

eFax provides strong security protocols for all of your sensitive documents, making it much safer than traditional faxing.

eFax employs top-tier encryption to safeguard faxes transmitted online, ensuring they’re securely stored on the cloud. eFax’s platform is fortified with robust security features, including AES 256-bit encryption and stringent protocols at its data centers. These include round-the-clock monitoring and strict access controls, guaranteeing the safety of any sensitive information sent or received at all times.

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Compliant Storage Solutions

eFax offers a comprehensive record-keeping solution that aligns with key regulations and industry standards. Designed to adhere to various regulatory guidelines, these solutions minimize the risk of compliance violations while also simplifying the storage of your digital records.

eFax makes document retrieval and organization effortless, which is a crucial factor during audits or legal proceedings. For companies handling personally identifiable information (PII) regulated by laws like HIPAA, SOX, GLB, FERPA, or PIPEDA, secure fax storage protocols are essential. eFax makes it easy to manage all your compliance needs in one place.

Relevant Industry Solutions

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Healthcare Industries

eFax is the perfect fit for healthcare professionals, offering secure transmission and storage of sensitive patient data while adhering to HIPAA guidelines. It enables doctors, hospitals, clinics, and other healthcare providers to effortlessly exchange patient documents like test results, prescriptions, or appointment notifications while ensuring security and privacy at all times.

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Legal Services

Lawyers, law firms, and other legal professionals can benefit from eFax’s secure fax storage solutions while staying compliant with regulatory requirements. Confidential client information such as court documents, contracts, or financial records can be sent and stored securely on the cloud while significantly reducing the risk of data compromise.

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eFax Protect

Financial Institutions

Banks and other financial institutions are subject to strict regulations such as GLB and SOX. eFax’s secure fax storage solutions help these institutions comply with these regulations while also providing an efficient way to handle sensitive financial documents like loan applications, bank statements, or tax records.

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Relevant eFax Features

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Simplify Large File Sharing

eFax also offers a simple and efficient way to share large files. With the ability to send files up to 3GB in size, eFax eliminates the need for multiple file-sharing services or complicated encryption methods.

Toll Free Numbers

Toll-Free Numbers and Easy Number Porting

eFax offers toll-free numbers and easy number porting for businesses that need a professional local or international fax number. This feature is especially useful for companies looking to expand their customer base and establish a national presence.

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Send and Receive Faxes by Email

eFax allows users to send and receive faxes directly through their email, making it a seamless integration into daily workflows. This feature eliminates the need for traditional fax machines and paper usage, leading to cost savings and increased efficiency.

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3rd Party Storage Integration

eFax integrates with popular third-party storage solutions such as Dropbox, Google Drive, and OneDrive. This allows users to easily access and store their faxes alongside other important documents, streamlining document management processes.

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Related FAQs

See All FAQs

eFax is a modern digital faxing solution that operates over the internet, whereas traditional fax systems rely on physical fax machines and phone lines. With eFax, you can send and receive faxes using your email or a mobile app, making it more efficient and eco-friendly compared to traditional methods

No, eFax can be integrated with your existing equipment. You can access your eFax account from any device with an internet connection. Our IOS and Android apps make it even easier to fax on the go without having to upgrade your equipment.

Yes, eFax is a legitimate and trusted provider of online faxing services. It has been serving customers for years, offering secure and efficient fax solutions. Many businesses and individuals use eFax for their faxing needs.

The time it takes for a fax to be sent or received can vary depending on several factors, including the quality of your internet connection, the size of the fax, and the efficiency of the fax service provider. Typically, digital faxes are sent and received almost instantly, but in some cases, it may take a few minutes. If sending to a traditional fax machine, it may take longer as it depends on the recipient’s machine and phone line quality.