Using a fax cover sheet is always a good idea, and in most cases, a necessity. Fax cover sheets help to avoid any confusion as to who the fax belongs to and how many pages are included.
Filling out a fax cover sheet with the exact number of pages being sent will greatly reduce any question of whether all the pages were received successfully. When the recipient receives the fax, they can then count the pages to confirm they got all the intended pages. The fax cover sheet is always included when counting the fax pages, so make sure you add it.
If the recipient of the fax is out of the office and doesn’t pick up the fax, the basic information on the fax cover sheet will help it get to the appropriate person regardless. Many people will also opt to mark the fax as urgent or ask that you reply to the fax, which is also indicated on the cover sheet.
A fax cover sheet typically has basic contact information: who the fax is going to, who the fax is from, the subject matter, how many pages are included, company name (address is optional), a phone number, and a check box to mark whether it’s urgent or needs a reply. If there is a message or special note that needs to be included, that can be incorporated below the contact information.
With eFax, you can send faxes online through your eFax account and easily include a fax cover sheet that has been pre-formatted for you. If you choose the standard cover sheet, all you need to do is enter basic information into the preset fields. Your cover page will then automatically be filled out and added to the front of your fax.
If you choose instead to download one of eFax’s other custom fax cover sheet templates, simply uncheck the “Include Cover Page” box, fill out the eFax template you’ve downloaded, and attach that with your outbound fax.
Fax cover sheets save a lot of time because they tell you who the fax is intended for, who sent it, and how many pages there are included. This streamlines the faxing process by avoiding any confusion – and who doesn’t love that?