Fax Online. How It Works
How to Send & Receive Faxes Online
Faxes have played an important role in corporate communications for many years. However, office-based fax machines, which are still used by many businesses today, are becoming less relevant and are gradually being replaced by new, modern technologies. Faxes can now be sent, received and managed easily and conveniently using eFax’s innovative online fax solution. Once connected to the internet, online faxes can be sent and received by means of smartphone, laptop or tablet. These online fax messages are every bit as convenient as emails, but with the added security associated with faxing.
How Does Online Faxing Work?
When it comes to online faxing, the conventional fax machine and its associated hardware are replaced by more advanced software. The printer, which had previously been integrated into the fax machine, is no longer required because faxes can now be read directly on screen before being digitally archived. Practically speaking, this reduces business operating costs. Modern faxes, like emails, are now written via a keyboard or a touch-screen/pad.
Each user of an online fax solution receives their own fax number so that smooth communication with conventional fax machines is still possible. There are various solutions for managing such faxes: they can be sent and received online using a mobile app, email inbox, browser application or locally installed software.
That’s it! Your recipient will receive the document directly on their fax machine. Exactly as they would a normal fax.
The Benefits of Sending & Receiving Faxes Online
If you are using a modern online fax solution like eFax, you are still taking advantage of the benefits which we have always associated with the fax medium. As a fax message is a legally secure document, which can be signed digitally, it adds an extra layer of security to business transactions.
The cost of operating a conventional fax machine and the telephone line required for it is eliminated, saving electricity, ink and paper costs. In addition, an online fax solution makes businesses much more flexible, as faxes can be sent and received anytime, anywhere, so long as an internet connection is available. These advantages make the online fax an essential business communications solution which no modern company can do without.
Without the need to pay for paper, ink, toner, power and maintenance, your company will save money by switching to fax by email services.
A fax machine is confined to a specific location, but eFax can be used virtually anywhere thanks to the handy eFax mobile app.
As eFax messages can be read on screen, they don’t need to be printed out on paper, thereby saving trees and the environment.
Sending messages through eFax is a lot quicker than the traditional method, taking no longer than the time it takes to send a simple email message.
Faxes sent through eFax make use of cloud storage, so are archived automatically, allowing you to find them easily for future reference.
Privacy & Security
As your incoming faxes are sent directly to your inbox, they can’t be accessed by anyone else, unlike traditional fax machines, where anyone can see the print outs.