Many people are aware of the convenience and mobility that come with internet faxing. But have you considered the lesser-known aspects that truly revolutionize how you transfer and share documents?
It’s easy to mistake internet faxing as another method of internet file sharing, but it offers so much more. You can send faxes via multiple devices, just like you can with email. But internet faxing offers added security and the flexibility of sending documents to traditional fax machines if needed.
If you’re considering internet faxing for personal or business use, you’ll want to learn all about the best internet fax services and features available in 2023. A good place to start is getting a better understanding of what online faxing is and how it can benefit you.
What Is Internet Fax?
Internet fax (also known as online or cloud-based fax) is a method of sending and receiving faxes via the internet. As a result, internet protocol is utilized instead of telephone and landline networks for the transmission of faxes. That means users can access their faxes from practically any internet-enabled device.
It’s simple to use this type of fax service on smartphones and computers. A traditional fax machine isn’t necessary, as you may send and receive faxes via the internet using modern software.
Internet faxing may be available in various ways, including web to fax service, mobile fax, email fax and API fax. Your online fax provider may offer some of these features and services to you, depending on your subscription.
Benefits of Using Internet Fax Services
With technological advancements, nearly everything is shifting to the internet and cloud services. It’s no surprise that today’s internet faxing options offer tremendous benefits to businesses and individual users alike.
Save Time and Money
By using the top web fax services, you can reduce paper waste while eliminating extra costs for fax machine maintenance. Also, you no longer need to be in your workplace to fax because you can send and receive faxes from anywhere.
Stay Organized All The Time
Let’s say you get ten one-page faxes a day, so receive 300 pages of faxes in one month. After a year, how are you going to deal with all of this paper? You may need to file it away, or you’ll be generating a lot of extra trash. A better alternative is to save all of your received and transmitted faxes in a single location, accessible from any computer or mobile device, utilizing an online fax service with cloud storage. This helps you stay more organized and productive.
Send and Receive Faxes Anytime
Mobile fax apps are available 24/7, making it easy to send and receive faxes while on the move. You can use your smartphone’s camera as a powerful scanner to digitize and send faxes from your phone for the cost of a few taps on the screen.
Sign Documents Without Printing
While faxing is an excellent way to send documents that require signatures, traditional approaches can be cumbersome. You’ll need to print a document, sign it, scan it and then send it to the receiving party. With online fax, you can have the option of using digital signatures to simplify this process and avoid the need to print documents.
Easy Setup Process
To make the most of internet fax services, all you need is an internet-connected computer or mobile phone, a plan that meets your faxing volume needs, an app or access to a web browser and a few simple steps to complete the initial setup. Getting started is extremely simple and doesn’t require any specialized expertise.
Top Features of Internet Fax Services in 2023
While the benefits of online fax services are limitless, finding the right vendor is crucial, or you’ll end up paying more than you bargained for. One way to learn about the potential value you’ll gain is to read reviews of internet fax services before you sign up.
We’ve listed some must-have features that the best internet faxing services should deliver to meet your needs.
Option for Digital Signatures
One of the most practical advantages of internet faxing is the ability to send-legally binding papers that require a signature with ease. If you’re running a business, an internet fax service that allows for digital signatures is perfect because it eliminates unnecessary extra steps in the faxing process.
With digital or electronic signatures, you may simply sign the document before it is sent on its way to the receiver by adding your digital or electronic signature to the document. In some systems, handwritten signature files may be dragged and dropped directly into documents. A handwritten signature of your choosing may be uploaded and reused as many times as necessary to guarantee that all of your electronic documents.
Additionally, you may use a stylus to assure higher precision when signing on the mobile device’s touchscreen. While the method of digital signature you use may vary depending on which device you are using, the opportunity for digital signatures is one of the top benefits of an online fax service.
Mobile Fax App
Being able to conduct business on the go is a priority for many people. It’s convenient to use when traveling or when you’re not in the office to get the job done wherever you may be.
Mobile fax apps alleviate the need to access a physical fax machine for scanning and printing documents. Today’s mobile apps enable you to fax documents from your phone or tablet, complete with an electronic signature you’ve added via the app. Most fax applications are available for iOS and Android, making them convenient to use no matter your device preference.
Archiving all your faxes
Internet faxing isn’t only about reducing paper waste. It also reduces the need for file cabinets, folders and other costly office supplies. Keeping your documents organized is much easier when you rely on online faxing. Instead of discarding old faxes or filing them away, you can keep them in an archive and access them with ease if you ever need them again. Some plans may allow you to archive an unlimited number of faxes, while others restrict the number of faxes you may retain.
As an added benefit, some internet fax services offer a powerful search tool that lets you find your stored faxes. This allows you to access your internet faxes quickly and have the information you need at your fingertips.
Plenty of Storage at Affordable Prices
Cloud storage is much more convenient and powerful than traditional record-keeping methods, such as pen and paper. Fax services that allow for unlimited storage of all transmissions are ideal for businesses that are making the switch to paperless operations. You may view and share files from the cloud with anyone in your organization who has been allowed to use internet faxing.
Toll-Free, National and International Number Options
Your fax number can speak volumes about your business. By choosing internet faxing, you can select a local or toll-free number, and each has its advantages. For example, by selecting a local number, you can assure your customers that you’re from the area and that they can trust you. On the other hand, a toll-free number will give your customers the impression that you’re a big, established company. You can make a decision depending on your requirements.
Increase Your Productivity with Internet Faxing
Using internet faxing to send and receive faxes can increase business productivity while reducing the expenses and hassles of using a traditional fax line and being tethered to a conventional fax machine. While any online fax solution can deliver value, some additional features can take your online faxing experience to the next level.
The world’s leading online fax service for over two decades, eFax lets you send and receive faxes at any time, anywhere, on any device. Moreover, we offer many features like digital signature, free mobile app, lifetime storage and even toll-free or local numbers. You can review our online fax services reviews to get perspectives from thousands of satisfied customers.