Today is the first day of summer, and for camp directors and kids alike, that means summer camp is right around the corner.
As summer kicks into high gear over the next month, many children will begin attending summer camp. Whether this is their first time away from home or they've been attending for several years, getting a child to camp often requires a lot of paperwork -- hand-signed immunization forms, emergency contact information and other documents that must go back and forth in a timely and secure fashion.
With so much paperwork being pinballed around, it can be tough on both the camp's and parents' end to keep it all straight. And many of these documents require hand signatures, making web or email registration useless. Oftentimes, where signatures are required, you have two options: snail mail or fax.
If you don't have a fax machine, you're not out of luck -- you can use an online faxing service to send the forms. This service will help the families send their forms on time and the camp employees organize them once they arrive.
Often, much of the initial administrative work is done off-site for a camp director, making it challenging for administrators to receive faxed documents if no fax machine is available. A camp director, for example, might be preparing for the season from his home, often while carrying out the job he holds for the rest of the year. Because of that, it is likely that he doesn't have access to a fax machine as forms begin arriving. Even if he does, the sheer volume of documents could put a strain on the machine. By using internet faxing, the director could have the forms sent to his email. This way, he can easily arrange and print them as he sees fit.
Not only will this allow the director to keep track of the documents as they come in (some online fax services, such as eFax, offer lifetime storage of documents in the cloud), it will also provide him with a digital copy of the forms that he can refer to throughout the summer - or in subsequent years. If he needs to check on a camper's allergy information, for example, he can recall the physician's form from his inbox instead of shuffling through physical files.
In summary, when signatures are required, you generally have two options for submitting forms: snail mail or fax. Fax is faster (and more secure), and if you don't have access to a fax machine, an online fax service has lots of benefits, including time savings and online document storage.
A pioneer of the internet fax services, eFax offers cost-effective email to fax solutions to enhance your company's communication capabilities. For more information, visit www.efax.com.